Director of Administration and Finance

• Financial Management & Oversight:
  • Strategic Financial Planning:
    • Develop and implement long-range financial plans and strategies that align with the organizations mission and objectives.
    • Advise the Executive Director on financial implications of proposed strategies.
  • Budgeting & Forecasting:
    • Lead the annual budget development process working collaboratively with the Executive Director and senior management team.
    • Monitor budget performance identify variances and provide regular financial forecasts.
    • Develop and implement budget control mechanisms to ensure fiscal responsibility.
  • Financial Reporting & Analysis:
    • Prepare and present accurate and timely financial statements (e.g. balance sheets income statements cash flow statements) to the Executive Director.
    • Conduct in-depth financial analysis including trend analysis and cost analysis to inform decision-making.
    • Ensure compliance with all relevant financial regulations accounting standards (e.g. GAAP IFRS) and funder requirements.
  • Cash Flow Management:
    • Manage organizational cash flow investments and banking relationships.
    • Oversee regular cash deposits.
  • Grants & Contracts Management:
    • Oversee financial reporting and compliance for grants and contracts.
    • Work with program staff to ensure proper allocation and tracking of grant funds.
  • Audit & Compliance:
    • Serve as the primary liaison for external audits ensuring a smooth and efficient audit process.
    • Implement and maintain robust internal controls to safeguard assets and ensure financial integrity.
• Administrative Oversight:
  • Human Resources:
    • Oversee key HR functions including compensation benefits and compliance with labor laws.
    • Together with the Director of Operations develop and implement HR policies and procedures.
  • Vendor Relations:
    • Serving as the main liaison between the organization and its vendors.
    • Fostering collaborative and mutually beneficial relationships with vendors.
  • Facilities Management:
    • Oversee staff responsible for office facilities and external properties including maintenance leases and tenant issues.
  • Retail Oversight:

    • Oversee finances and staff member for retail operations side of the organization.

  • Legal & Risk Management:
    • Oversee legal affairs including contracts intellectual property and compliance with relevant laws and regulations.
    • Identify and mitigate organizational risks including developing and implementing appropriate insurance coverage.
  • General Administration:
    • Supervise administrative staff and ensure efficient office operations.
    • Develop and implement administrative policies and procedures.
• Leadership & Collaboration:
  • Serve as a trusted advisor to the Executive Director on all financial and administrative matters.
  • Collaborate effectively with the senior management team and staff to achieve organizational goals.
  • Lead mentor and develop the administrative and facilities management teams.
  • Foster a culture of accountability transparency and continuous improvement.

• Education: Bachelors degree in Finance Accounting Business Administration or a related field required. Masters degree (MBA) or professional certification (CPA) highly preferred.
• Experience: Minimum of 5 years of progressive experience in financial and administrative management with at least 3 years in a leadership role. Experience in a non-profit setting is an asset.
• Knowledge of issues related to poverty homelessness and housing is an asset.

• Strong understanding of GAAP or relevant accounting standards.

• Proven experience in budget development and management financial reporting and forecasting.

• Demonstrated ability to perform financial analysis and develop strategic financial plans.

• Solid understanding of HR best practices and labor laws.

• Experience with vendor oversight and general administrative management.

• Proficiency in financial management software (e.g. QuickBooks Sage) and advanced Excel skills.

• Proven leadership and team management abilities with a track record of developing and motivating staff.

• Excellent analytical problem-solving and decision-making skills.

• Strong organizational skills and attention to detail.

• Exceptional written and verbal communication skills with the ability to present complex financial information clearly and concisely to diverse audiences.

• Strong interpersonal skills and the ability to build effective relationships with internal and external stakeholders.

• High level of integrity discretion and ethical conduct.

Working conditions:

• Must have access to a reliable and adequately insured vehicle and a valid drivers license.
• Must clear Criminal Record Check Vulnerable Sector Check.
• Must be able to work in-person from our office.

Open Arms is a dynamic and growing nonprofit organization whose work is rooted in Christian values. Our mission is to create lasting positive change by addressing the root causes of homelessness and fostering a supportive environment for those in need. Open Arms is committed to treating every individual with dignity and respect recognizing the inherent worth and unique journey of each person.

Compensation & Benefits:

• Starting salary range of $80000-$90000 annually
• Group health benefits
• 4 weeks of paid vacation

All applicants must be legally authorized to work in Canada and will be required to submit police record and vulnerable sector checks as a condition of employment.