Office Coordinator
Office Coordinator
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Job Description
Office Coordinator
Who we are:
AMOpportunitiesis the pioneer ofCTaaSClinical-Training-as-a-Serviceandthe preferred clinicaltraining provider forhealthcare trainees acomprehensive solution toclinical training capacity andaccessissues. Through our software and services hospitals canearn revenueand attract newtalentwithoutexpendingadditionalresources. Educational institutionscan benefit from our software and meets their unique curriculum requirements and allows for expanded student enrollment.
The creation of this unique software and our services is inspired by the growing global shortages of healthcare professionals. Were changing the future by providing a learning model that empowers healthcare trainees tolearn and work 3200 medical trainees have benefited from our 250 clinical downtraditionalbordersand building thefuture of healthcareeducation.
Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the qualifications. AMOpportunities encourages you to apply even if you do not meet all listed qualifications. We look forward to your application.
About the position:
We are seeking a dynamic detail-oriented person with strong organizational skills to join our team as a part-time office coordinator. This role will report to the Director of Human Resources. As our Office Coordinator you will support the team with coordinating and supporting events managing office operations including all conference shipments ordering and stocking supplies answering the main telephone line and scheduling. You will work cross-functionally with other departments to support operations and special projects. This is a part-time position 25-28 hours per week.
Must be local to Chicago and able to work in person at the Chicago office (River North). Local candidates only.
Essential Functions:
Project management: Coordinate the execution of projects and initiatives across teams including setting up workflows and tasks in our Project Management System(s)
Event support:
Coordinate shipping of conference booth materials and marketing collateral to events.
Ensure marketing team is aware of any new tasks required for upcoming events (e.g. pre-/post-event email comms social media posts new collateral requests etc.)
Assist with organization of in-office and virtual company events
Inventory management: Ensure we have the appropriate amount of supplies including print collateral and promotional swag for upcoming events
Scheduling: Coordinate and schedule meetings for executives and various teams
Customer service:
Answer main phone line
Deliver best-in-class customer service over phone email text and in person
Data entry: Update records in the CRM system (Hubspot)
Collaboration: Collaborate with other AMO teams partners and vendors on various special projects
Other duties as assigned
Skills:
- Proficiency with Technology:
- Previous experience with project management software (e.g. Trello Asana etc.)
- Familiarity with CRM software (e.g. HubSpot/Salesforce) and data visualization tools (e.g. Tableau).
- Microsoft Office (Excel PowerPoint Word Outlook)
- Adobe applications.
Must be able to frequently lift and/or move up to 20 pounds.
Communication and Organizational Skills:
Excellent interpersonal communication written and verbal.
Strong time management and organizational skills with a focus on prioritizing multiple tasks effectively.
High level of professionalism and ability to maintain confidentiality.
Team Collaboration:
Strong team player with the ability to work independently and collaboratively in a fast-paced environment.
Education/Experience:
Associates or Bachelors degree preferred; or equivalent professional experience
1-3 years of office coordination administrative support or operations experience required
Experience supporting events marketing or HR functions a plus
What You Gain:
- Hourly rate of $20-24/hour
- A mission-driven work environment committed to a spirit of support growth and achievement
- Performance-based career growth opportunities
- A front-row seat for the exponential growth of a booming education tech company
- Work/life balance
Equal Opportunity Employer
AtAMOpportunities we champion the reality of diversity and the necessity of inclusion and accessibility. We are deeply committed to the principle of equal employment opportunity for all employees and to providing our employees with a work environment free of discrimination and harassment. We strictly prohibit discrimination and harassment based on disability gender identity gender expression pregnancy status (including childbirth and related states) sexual orientation race color social or ethnic origin religion age HIV status past/present military service or any other status protected by federal state or local law.
Required Experience:
Junior IC
Employment Type
Part-Time
