University Card Program Administrator
University Card Program Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.
A. Administrative maintenance of the expense platform
B. Professional communication with third party vendors as needed
C. Collaboration with travel vendors
D. Company card program maintenance
E. Review of travel bookings for departments as needed
F. Reporting Expenses and Travel Analysis
G. Cash Advance Review and Approval
H. Review and Approval of pre-travel requests
I. Review and Approval of expense reports
J. Review of university employee expenses
K. Providing travel expense training to ACU campus employees
1. Work closely with the Travel Management Company
2. Card maintenance
3. User Maintenance
4. Receipt handling
B. Professional communication with third party vendors as needed
1. Contacting vendors to retrieve receipt copies as needed Document Revised July 2025
C. Collaboration with preferred travel vendors
1. Working with travel vendors as needed to maintain booking requests and
employee travel inquiries
D. Company card maintenance
1. Process incoming card applications for p-card or travel card programs
2. Maintain card credit limits per internal request forms that are submitted
3. Assigning cards to employee profiles in Workday
4. Maintaining active cards and closing cards when needed
5. Reviewing card suspension monthly
E. Review of and assistance with travel bookings for departments when needed
1. Assisting with booking employee travel as needed
F. Reporting Expenses and Travel Analysis
1. Reporting of unassigned transactions
2. Reporting of posted transaction information
3. Cash Advance reporting
4. Other reporting projects as assigned
G. Cash Advance Review and Approval
1. Maintaining and reviewing outstanding cash advances
2. Ensuring proper reporting of cash advances
H. Review and Approval of employee travel requests
1. Travel card credit limit maintenance
2. Reviewing cash advance requests
I. Review and Approval of expense reports
1. Process and Approve travel requests
2. Audit and Approve Travel and CBS expense reports
3. Audit to ensure compliance with travel and p-card policies
J. Review of employee personal and out of pocket expenses
1. Audit personal and out of pocket expenses to ensure compliance with
travel policies and payment compliance
2. Ensuring proper report
1. Ability to maintain and process confidential information
2. Commitment to integrity and honesty
B. Professional Skills
1. Strong attention to detail
2. Ability to process repetitive work accurately
3. Accuracy in processing daily work
4. Ability to learn new processes within software utilized by university
5. Strong organizational skills
6. Ability to effectively communicate both verbally and in writing
7. Ability to manage multiple projects and adhere to deadlines Document Revised July 2025
8. Strong analytical and problem solving skills
C. Training Modules Required
1. SAP Concur Travel Expense Software
2. Workday
3. Concur Cognos Intelligence Reporting Software
4. Excel
2. Concur or Workday experience preferred
3. Bachelors degree in accounting finance or business preferred
4. Travel industry related experience preferred
A. Sitting for long periods of time
B. Significant computer work
ACU does not unlawfully discriminate on the basis of race color age sex disability genetic information national or ethnic origin in employment opportunities in keeping with applicable state and federal law.
ACU is committed to maintaining a safe and secure campus environment and protecting the universitys financial and physical assets. Therefore Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
