Administrative Assistant - Technology Department
Administrative Assistant - Technology Department
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Job Description
Job Details
Title Administrative Assistant
Reports to: Director of Technology
Shift Type: Full Time
Contract Length: 240 day contract with benefits according to Siloam Springs School Board policies
Location: Technology Department
Qualifications Requirements
- High school diploma or GED.
- Recent successful experience as a secretary administrative assistant or other office professional position.
- Self-starter; able to work independently; organized.
- Ability to operate various office machines (computer telephone facsimile copier etc.).
- Strong Microsoft Office and Google products knowledge
- Strong Adobe Acrobat knowledge and ability.
- Ability to efficiently use the financial system as it relates to procurements and reporting.
- Maintains a high degree of confidentiality on sensitive issues.
Duties and Responsibilities
- Coordinate and communicate the departments expectations as directed by the Director of Technology.
- Answers the phone greets visitors answers questions and provides information as requested.
- Represents the Director of Technology through telephone written and personal contacts.
- Provides guidance and assistance to staff in answering questions and uses good judgment in making appropriate decisions to respond to situations when an administrator is not available.
- Screens and summarizes content of incoming materials and specially gathered data.
- Performs the purchasing responsibilities for all technology related items.
- Briefs supervisor regarding important issues or conflicts; distributes outgoing documents and correspondence.
- Serves as a positive public relations advocate for the department including dissemination of department information.
- Schedules and sets up meetings and provides necessary materials for meetings as directed.
- Prepares materials for Board of Education meetings and various department related
committees.
- Makes conference and travel arrangements for the Department of Technology staff.
- Ensures in the supervisors absence that requests for action and information are handled or referred in a timely manner.
- Prepares and/or keyboards proposals reports presentation material forms statistical summaries and other documents and communications that are complex and non-routine.
- Review and maintain security access for all district employees
- Creates graphical materials to communicate Department of Technology activities.
- Creates technology related instructional material as directed.
- Additional responsibilities to be determined.
Physical Requirements
- Must be able to work at a desk/computer for extended periods of time.
- Regularly required to talk and listen.
- Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment.
- May be required to grasp push reach or stoop/kneel/crouch.
- May be required to lift up to 25 pounds
Employment Type
Full-Time
