Part-time Administrative Assistant - Facilities Operations

JOB TITLE: PART-TIME ADMINISTRATIVE ASSISTANT DEPARTMENT: FACILITY OPERATIONS

SALARY RANGE: $15.00/HOUR FLSA: NON-EXEMPT

IMMEDIATE SUPERVISOR: Administrative Assistant to the College Director of Facility Operations

SCHEDULE DETAILS: Part-time (not to exceed 19.5 hours per week)

Position Summary

The part-time Facility Operations Administrative Assistant performs clerical functions for the department with efficiency dependability and confidentiality. The individual must use discretion and initiative when handling diverse situations and complex position interacts with the public using tact and part-time Facility Operations Administrative Assistant must be proficient in Microsoft applications including Word Excel Access and PowerPoint. The essential functions of this position require a physical presence onsite.

Essential Job Duties

• Answer the telephones for the Office of Facility Operations when the individuals are unavailable or away from their desks.
• Monitor and create work orders via e-mail and other verbal communications through the FMX web-based program.
• Process incoming mail and distribute to the recipients.
• Process and pay departmental invoices using the procurement card and check requests.
• Organize and maintain all files records and materials so that they are readily retrievable whether electronic or hard copy.
• Assists the Administrative Assistant to the College Director of Facility Operations.
• Process key issue and return forms. Distribute the copies of these forms to the appropriate department record in key log and return keys back into stock.
• Perform clerical duties for other members of the Facility Operations Department as necessary.
• Assist with scheduling meetings and appointments while maintaining individual and office calendars.
• Perform other duties as assigned.

Required Knowledge Skills & Abilities

• Two years of customer service experience.
• Ability to work well with others.
• Strong oral and written communication skills.
• Ability to use information technology for professional productivity (such as Microsoft Office Suite).

Preferred Knowledge Skills & Abilities

• Experience working within a collegiate setting.
• Two years of office management or clerical experience.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:(The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment:Work is performed primarily in a standard office setting with frequent interruptions and distractions. Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift carry push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY INTERPRET OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES INCLUDING ESSENTIAL DUTIES TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS AT-WILL. THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS