Executive Administrative Partner

At Feed the Children we recognize the value of outstanding people and we are looking for compassionate changemakers to join our team. We pride ourselves on cultivating a collaborative workplace where employees experience productive and rewarding employment and feel engaged in our mission to end childhood hunger. Our passionate team shares a deep sense of purpose and we dream big to solve complex problems and create positive impact in communities around the world.

Feed the Children is recognized by Candid with its Platinum Seal of Transparency and is accredited by the BBB Wise Giving Alliance. The organization has received a 4-star rating from Charity Navigator and is consistently recognized on the Forbes Top 100 Charities list.

We are currently in search of an Executive Administrative Partner to join our Executive team! The Executive Administrative Partner will provide high-level administrative and strategic support for the President and CEO as well as serve as a trusted advisor and key facilitator for business operations and strategic initiatives. Working closely with other senior leaders internal and external stakeholders and board members the Executive Administrative Partner will provide strategic executive support ensuring the vision of the Executive Office is communicated clearly and executed in alignment with Feed the Childrens values. This position will oversee all aspects of executive communications calendar management travel and meeting coordination board relations project management and process improvement and efficiencies striving to enable the executives to focus on critical business priorities. The Executive Administrative Partner will be a thought partner to the President and CEO to strategically align their calendar with their objectives. This position will assist the Executive Office by being resourceful adaptable and able to determine independently what business requests circumstances issues communications and/or decisions require the personal attention of management and direct those matters accordingly. This role requires a high level of discretion adaptability strategic foresight and the ability to seamlessly shift between tactical execution and strategic planning.

NOTE: This position will work a hybrid schedule from our corporate office in Oklahoma City OK.

Job Requirements:

Education

Bachelors degree or equivalent experience preferred.

Experience

5 years of relevant experience supporting senior level executives in an administrative capacity required

Extensive experience in board relations including meeting management travel arrangements communications etc. required

Experience coordinating travel for senior level executives required

Ability to manage multiple tasks with competing deadlines professionally while maintaining a high attention to detail and confidentiality required

Excellent written and verbal communication skills with the ability to develop presentation materials required

Strong proficiency in Microsoft Office Suite including Outlook Word Excel PowerPoint Teams and SharePoint required.

Strong interpersonal skills interacting with cross-functional teams both in person and in a virtual setting required.

Demonstrates creative and innovative thinking and is motivated by continuous self-improvement and learning.

Ability to exercise independent judgment and discretion in dealing with confidential matters build and maintain trust in sensitive situations and effectively escalate relevant information all with a high level of respect and empathy.

Experience utilizing AI in office administration as a pivotal tool to streamline administrative processes required

Ability to work occasional evenings and/or early mornings to accommodate varying time zones of colleagues required.

International and/or non-profit professional work experience preferred

Any combination of education training and experience which provides the required knowledge skills and abilities to perform the essential functions of the job may be considered.

Essential Functions:

Serves as a trusted advisor to and for the President and CEO while also providing administrative and strategic support to the Chief of Staff and Sr. Vice President of Executive Operations.

Oversee all aspects of executive communications calendar management travel and meeting coordination board relations project management and process improvement and efficiencies striving to enable leadership to focus on critical business priorities.

Facilitates and manages cross-functional strategic initiatives and ensures action items are executed on behalf of the President and CEO.

Manages the calendar primarily of the President and CEO but also assists with managing calendars for other executives as needed. This includes scheduling and organizing meetings and all logistical activities.

Organizes high level executive meetings and retreats teleconferences and virtual meetings for the Executive Leadership Team.

Proactively drives execution of the strategy of the Executive Office ensuring meeting processes and deliverables are met assist in the preparation of content as needed and track actions items and accountability of others through to completion.

Prioritizes workflows to accommodate the needs of the executives and their teams as strategies and/or approaches shift.

Serves as a liaison to the Board of Directors Executive staff Feed the Children staff and the general public to ensure the delivery of relevant information adherence to timelines reporting project completion and issue resolution.

Attend key meetings and handle confidential materials and information with the utmost discretion integrity and diplomacy.

Provides support for project-related work such as preparing reports creating onboarding plans for key team members participating in strategic organizational activities and managing leadership agendas and partnering with key external stakeholders.

Maintains strict and uncompromising confidentiality regarding the work and activities of the Executive Office.

Establishes and manages the Executive physical office including all electronic and hard copy files computer and telephonic equipment breakroom and office supply needs.

Prioritizes and follows up on projects issues and concerns to the President and CEO including those of a sensitive or confidential nature and determines appropriate course of action or referral.

Completes a variety of administrative tasks for the Executive Office; composing and preparing correspondence that is confidential; arranging detailed travel plans itineraries and agendas; and compiling documents for meetings.

Manages the preparation efforts for quarterly Board of Director meetings and activities. This includes prioritizing the distribution of documents for the board and committee meetings securing travel accommodations for all Board of Directors as needed and assisting with expenses as well as securing off-site meetings and rooms meal arrangements etc.

Communicates directly and on behalf of the President and CEO with board members and others on matters related to the CEOs needs.

Organizes and maintains documents related to the Executive Leadership Teams direct reports including time off requests and maintenance of electronic and hard copy files.

Prepares travel requests and books all Feed the Children international travel.

Prepares correspondence for the Executive Leadership Team as requested. Assists in the preparation of research reports presentations and data analysis.

Develop engaging presentation materials in partnership with the Chief of Staff and Sr. Vice President of Executive Operations.

Reviews manages and evaluates internal and external communications in confidence to identify items requiring priority attention; independently responds to general correspondence of a routine nature.

Communicates and handles incoming and outgoing phone calls in the Executive Office with exceptional customer service while also greeting and assisting employees and visitors.

Maintains regular attendance and punctuality which are critical in order to complete the day-to-day tasks of this position.

Establishes an environment of high performance and continuous improvement that values learning a commitment to quality welcomes and encourages collaboration and fosters both intra and inter-departmental dialogue and respect.

Models the type and level of behavior professionalism and leadership that is in accordance with the values of the organization.

Performs other related duties and projects as required.

About Feed the Children:

As a leading anti-hunger organization Feed the Children is committed to ending childhood hunger. We provide children and families in the U.S. and around the world with the food and essentials kids need to grow and thrive.

Through our programs and partnerships we feed children today while helping their families and communities build resilient futures. In addition to food we distribute household and personal care items across the United States to help parents and caregivers maintain stable food-secure households. Internationally we expand access to nutritious meals safe water improved hygiene and training in sustainable living. Responsible stewards of our resources we are driven to pursue innovative holistic and child-focused solutions to the complex challenges of hunger food insecurity and poverty.

For children everywhere we believe that having enough to eat is a fundamental right.

Our Values:

We are driven by a shared sense of PURPOSE. At Feed the Children our commitment to the mission is at the heart of what we do and fuels our collective impact in the communities where we serve.

We cannot achieve our bold vision without our talented PEOPLE. We are passionate about fostering a best-in-class workforce that is engaged respected and empowered to deliver results.

We believe in CURIOSITY and continued learning. Success requires a culture of discovery curiosity and continued learning to expand our knowledge seek new perspectives and challenge the status quo.

We know COLLABORATION is the only way to end childhood hunger. We cannot succeed alone. It will take all of us our employees donors partners volunteers working together to accomplish our ambitious goals.

We DREAM big. When we work together we collectively reimagine what is possible. We dream big to solve complex problems and create deep impact in communities around the world.

We VALUE every donor. We respect our donors intentions and promote responsible stewardship of the resources they entrust to us.

Join Feed the Children and help create a world where no child goes to bed hungry.

In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Feed the Children is an equal opportunity employer. All qualified candidates will receive consideration for positions without regard to race color religion sex sexual orientation age national origin disability political affiliation pregnancy military and/or veterans status genetic characteristics marital status or any other considerations made unlawful by applicable state federal or local law. Feed the Children welcomes and encourages applications from persons with physical and mental disabilities and will make every effort to reasonably accommodate the needs of those persons. Additionally Feed the Children strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. Feed the Children expects its employees to maintain high ethical standards protect organizational integrity and reputation and ensure that Feed the Children work is carried out in honest and fair methods in alignment with the Feed the Children safeguarding and associated policies.