BCT Partners – Logistics Associate for Head Start Monitoring Reviews

• Book and confirm travel arrangements for reviewers ensuring compliance with federal travel regulations and reviewer preferences.

• Coordinate with hotels airlines rental car and other lodging and transportation providers to meet deployment requirements.
• Establish processes to ensure quick and efficient responses to travel requests and changes including those caused by on-site disruptions emergencies health and/or safety issues.
• Remain informed and prepared to respond to contingency plans and rapid-response protocols established by the Logistics Manager.

• Establish processes for the preparation and distribution of travel packets itineraries and location briefings to deployed reviewers.
• Prepare and distribute clear concise and accurate materials to reviewers and ensure electronic copies are available to other monitoring review team members as appropriate.

• Serve as point-of-contact for logistical questions and real-time support during travel and on-site monitoring.

• Establish a process for organizing and maintaining records of travel costs lodging confirmations and per diem allowances for each review event.
• Ensure records are organized accurate up to date and in a format that supports quarterly reporting on logistical cost and deployment trends.
• Prepare reconciliation documentation and other materials for the Logistics Manager and Account Clerk as requested.
• Collaborate with OHS and contractors as needed to ensure the accuracy of data in IT-AMS and designated travel management tools.

• Associate degree in logistics operations management public administration business or a related field; Bachelors degree is preferred
• Minimum 3 years of experience in travel coordination or administrative role requiring travel coordination for field team or remote workforces

• Knowledge of federal travel rules per diem structures and expense documentation standards
• Strong attention to detail with a track record of accurate logistical tracking and documentation
• Excellent organizational and multitasking skills
• Proficiency with travel and/or logistics tracking systems
• Proficiency with computer Internet Microsoft Office (Outlook Word Excel and PowerPoint); experience with SharePoint and desirable.
• Proficientwith video meetings/conferencing (e.g. Zoom Adobe MS Teams).
• Ability to adapt quickly to new applications.
• Able to meet job requirements while working in a remote work environment.

• Excellent organizational and interpersonal skills to support cross-functional teams
• Ability to communicate clearly and collaboratively with diverse teams grant recipients and other stakeholders.
• Clear written and spoken communication skills.
• Ability to manage multiple priorities and stakeholders under tight deadlines.
• Must be able to communicate collaborate and interact with colleagues in a remote work environment; must participate in virtual meetings appear on camera as needed and contribute to meeting content as required.

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