Executive Assistant - Foundation/Philanthropy
Executive Assistant - Foundation/Philanthropy
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1 Vacancy
Job Description
Why ThedaCare
Living A Life Inspired!
Our new vision at ThedaCare is bold ambitious and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care lower costs and a healthier future for our patients our families our communities and our world.
At ThedaCare our team members are empowered to be the catalyst of change through our values of compassion excellence leadership innovation and agility. A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development accessible and transparent leadership and a commitment to work/life balance. If youre interested in joining a health care system that is changing the face of care and well-being in our community we encourage you to explore a future with ThedaCare.
Benefits with a whole-person approach to wellness
- Lifestyle Engagement
- e.g. health coaches relaxation rooms health focused apps (Wonder Ripple) mental health support
- Access & Affordability
- e.g. minimal or zero copays team member cost sharing premiums daycare
Summary :
The Executive Assistant provides administrative support to executives and leaders using organizational relational and computer skills. Supports leaders by prioritizing work handling information requests performing clerical functions and anticipating the needs and expectations of executives and leaders in a confidential manner.Job Description:
SCHEDULE:
8 hr shifts with flexibility around business hours: 7:30/8:00am-4:00/4:30pm
Primarily based at the Foundation office at the Neenah Hospital.
One day/week at the office at the Appleton Hospital.
Occasional travel to other Thedacare hospitals or off-site locations.
KEY ACCOUNTABILITIES:
Represents ThedaCare and executives and leaders through professional demeanor use of discretion and confidentiality and exemplifying the values and behaviors at the highest level of professionalism.
Organizes and coordinates workloads for executives and leaders through effective calendar management.
Coordinates and plans details related to events and travel.
Coordinates communications for executives and leaders including taking calls responding to e-mails and interfacing with internal and external customers. Responds to complex scenarios and facilitates timely responses and decisions.
Produces and distributes presentations minutes agendas and documents in an accurate and confidential manner.
Coordinates the ordering of office supplies maintaining of office equipment and approval of expenditures and items as directed by executives and leader.
Organizes and maintains file systems to efficiently support leaders and executives.
QUALIFICATIONS:
High School diploma or GED preferred
Must be 18 years of age
Three years of administrative support experience including one year of support at the executive level
PHYSICAL DEMANDS:
Ability to move freely (standing stooping walking bending pushing and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance
Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties
WORK ENVIRONMENT:
Normally works in climate controlled office environment
Frequent sitting with movement throughout office space
Use of computers throughout the work day
Frequent use of keyboard with repetitive motion of hands wrists and fingers
Position requires compliance with department specific competencies.
Foundation Specific Overview:
Serve as the executive support professional to the Chief Philanthropy Officer
Coordinate track and support all tasks related to TCFF board meetings and committees
Strong technology communication and organizational skills
Comfortable interacting with leaders board members and major gift donors.
Ability to work independently and proactively
Scheduled Weekly Hours:
40Scheduled FTE:
1Location:
ThedaCare Regional Medical Center - Neenah - NeenahWisconsinOvertime Exempt:
NoEmployment Type
Full-Time
