Executive Assistant to the Vice President Students

Position Title: Executive Assistant to the Vice-President Students
Department: Student Life
Position Type: Full-Time
Classification: MPE Band C
Salary Range: $49003.50 to $59845.50
Posting Date: July 15 2025
Closing Date: August 15 2025 at 1:00 PM AST

Overview

StFX is seeking an Executive Assistant to support the Vice-President Student Services. This role will also support the offices of Student Life Residence Life and Student Conduct. As a top-ranking Canadian university with over 1800 undergraduate students living on campus the Student Services Department believes that learning opportunities take place both inside and outside the classroom. We know our impact shapes the campus culture encourages self-leadership fosters student well-being and prepares students for their next steps in life. Student Services promises to be partners in the student experience as educators to students and a resource to faculty and staff. With a demonstrated commitment to student development you will have the opportunity to use your energy and enthusiasm to build a cohesive residential community and outstanding student experience.

Responsibilities:

Executive Assistant:

• Provide the VP of Student Services with administration and operations support including assisting with the VPs calendar meeting schedules budget and HR administration for the Students Division by phone mail email and in-person inquiries to the VPs office.
• Liaise with the administrative supports academic departments People and Culture Students departments faculty participants staff and administrative departments on campus and external agencies to support Divisional projects administration communications and reports.
• Supports projects across the VP Students portfolio including monitoring project progress and following up with team members to ensure work is being completed on schedule.
• Produces maintains and is responsible for documents of a highly confidential and sensitive nature.

Student Conduct and Case Management:

• Schedule meetings for students with Manager Restorative Practice and/or Residence Life Coordinators
• Assist with Sexual Violence Harassment and Discrimination as well as the Community Code Investigations that are handled by the Responsible Authority
• Assist with the Appeal process involving student conduct.

ERez Management:

• ERez administration (staff and role permissions forms management workflow management outcome templates training/resources reports troubleshooting with developer/ITS)

Student Life Administrative Support:

• Payroll set up for new sessional and casual staff. Prepare schedule and payroll submissions for the Community Life Coordinators.

Required Qualifications

• A degree or diploma in a relevant area from a recognized university or college and/or equivalent experience.
• Minimum of 7 years experience working with senior-level administrators.
• Energetic individual with superior interpersonal and communication skills both written and verbal.
• Excellent time management and organizational skills.
• Ability to work effectively and efficiently in a high-pressure fast-paced environment.
• Advanced computer skills particularly in Microsoft Office (including Word Excel Access Outlook PowerPoint) and internet search functions are essential.
• Strong ability to work independently and able to address issues proficiently and professionally when guidance is not available.
• This position requires a flexible work week during peak periods.

About Student Life

The Student Life Office works closely with other areas on campus to connect you to programs and people that help you succeed. We believe that the StFX community can be a sustainable healthy safe and vibrant place for students to live and learn and we provide connections to people and opportunities to make that vision possible. We strive to provide a positive space for all students to feel welcome and included in the wider StFX and Antigonish community. Academic success should always be your number one priority a close second should be getting involved in the community around you.

About St. Francis Xavier University

Established in 1853 St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of todays undergraduates by providing the very best academic experience -- outstanding teaching exceptional hands-on research opportunities and global exchanges -- all within Canadas most vibrant and inspiring residential campus. Here the focus is on the academic and personal development of every student making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life determined to make a positive impact on the world.

In 2022 Macleans annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate category. For more visit.

About Antigonish Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music performing arts visual arts and crafts and fabulous festivals happening throughout the year. For more information visitor.