Administrative Assistant
Administrative Assistant
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Job Description
Job Title: Part-Time Administrative Assistant
Location: On-site Brisbane Office
Reports To: Karen Fuhrey President
Job Summary:
We are seeking a reliable and detail-oriented Part-Time Administrative Assistant to provide direct administrative support to President of HUNT Mortgage. This position is ideal for someone who thrives in a fast-paced environment is comfortable handling confidential information and can take initiative to keep things organized and running smoothly. The role requires a consistent on-site presence for hands-on support.
Key Responsibilities:
- Review sort and prioritize incoming emails mail and communications
- Manage calendars set appointments and coordinate internal meetings
- Organize and maintain physical and digital files
- Prepare and track documents related to repurchased loans underwriting pends and internal operations
- Handle basic data entry and administrative support tasks
- Ensure weekly biweekly and monthly reports are completed accurately and submitted on time
- Communicate with internal departments to follow up on action items
- Assist in reducing email clutter by identifying and separating solicitations from actionable items
- Provide general office support and occasional errands within the building
- Maintain confidentiality at all times
Preferred Qualifications:
- Experience in the mortgage real estate or financial services industry
- Familiarity with systems like Encompass Outlook or CRM tools (a plus)
Schedule & Hours:
- Part-Time: 20-25 hours per week (flexible schedule to be discussed)
- Opportunity for additional hours as needed during high-volume periods
Requirements:
- 2 years of administrative or assistant experience preferred
- Excellent organizational skills and attention to detail
- Strong written and verbal communication
- Proficient with Microsoft Office (Word Excel PowerPoint)
- Ability to multitask and prioritize independently
- Professionalism and discretion when handling sensitive information
- Must be available to work on-site at the Brisbane office
Preferred Qualifications:
- Experience in the mortgage real estate or financial services industry
- Familiarity with systems like Encompass Outlook or CRM tools (a plus)
Schedule & Hours:
- Part-Time: 20-25 hours per week (flexible schedule to be discussed)
- Opportunity for additional hours as needed during high-volume periods
Employment Type
Part-Time
