Internal Communications Specialist

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants refugees and the broader community in Portland Oregon. Our mission is to welcome serve and empower refugees immigrants and people across cultures and generations to reach their full potential. Find out more at .

POSITION: Internal Communications Specialist

JOB CLASS/GRADE: Specialist 5 / Grade 4

WAGE: Starting at $66120 per year

FLSA; EEO; WC: Exempt; Professional; 8864

LOCATIONS: IRCO Main Office 10301 NE Glisan St Portland OR 97220 Hybrid Eligible

FTE; FT/PT; STATUS: 1.0 FTE; Full-Time with Benefits; Regular

NUMBER OF POSITIONS: (1)

APPLY AT:

STATUS: Full-Time with Benefits

PROGRAM(S): Administration

SECTOR: Human Resources

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities duties and skills required.

Program Summary
The HR teams purpose is to hire train retain develop and support employees while also overseeing employee relations benefits programs and compliance with employment laws. The goal of internal communications is to promote alignment of the day-to-day actions of all employees with the mission vision and values of the organization to help them understand how their individual roles contribute to the IRCOs overall success.

Position Summary
This position is responsible for implementation of IRCOs strategic internal communications plan aimed at building and maintaining a workplace culture that is engaging supportive and inspires all employees around a common purpose. They will partner cross functionally to develop content for a weekly all-staff email a monthly newsletter and other communications designed for an internal audience. The Internal Communications Specialist will be responsible for management of IRCOs newly adopted employer brand. This work will involve collaboration with an Advancement based communications team whose primary function is external communications that support fundraising activities. The two communications functions have different audiences but will be closely aligned in visual approach and tone. Strong Interpersonal skills and the ability to collaborate and problem solve as part of a team are essential at IRCO. The individual in this position will also exercise a measure of independence as they develop channels for content development and learn the complex cultural landscape that is IRCO. The successful Internal Communications Specialist will be creative flexible conscientious and able to enthusiastically support IRCOs mission vision and values.

Essential Functions

• In consultation with leadership develop and maintain an annual communications calendar informed by IRCOs strategic plan
• Maintain content on newly designed Intranet homepage featuring newsfeed with rotating stories access to useful tools links to important platforms including social media etc.
• Provide oversight of Intranet for consistency and to ensure that all content is up to date
• Partner with HR team colleagues to maintain HR relevant intranet content
• Launch employer brand campaign introducing it org-wide
• Integrate employer-branded materials across all internally facing messaging and platforms ensuring that brand voice and style are reflected consistently
• Use branded tools as a connective thread through ongoing communications
• Produce and manage a monthly multi-media newsletter driven by monthly themes outlined in the communications calendar and featuring updates staff stories events and key initiatives
• Develop a simple manager toolkit that provides talking points for topics covered by monthly newsletter theme
• Write edit and distribute weekly designed All Staff email to build engagement and mitigate email overload with content to be housed on the Intranet
• Meet regularly with editorial board that will guide the work
• Act as a strategic advisor to internal teams on messaging and delivery best practices
• Support internal campaigns recognition programs and employee engagement initiatives
• Support Training Coordinator as needed regarding training related messaging
• Solicit employee feedback and incorporate suggestions to continuously improve communication processes

Secondary Functions

• Engage in professional development activities as appropriate to job duties see required engagement below
• Attend IRCO based cultural and other events
• Additional duties as assigned

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

• Bachelors degree in communications language arts journalism or related field or equivalent combination of training and experience
• Minimum 4 years of progressive work experience in internal communications or related field
• Experience in a nonprofit public sector or mission-driven organization strongly preferred
• Strong English language writing editing and storytelling skills with a demonstrated ability to write for diverse audiences
• Demonstrated cultural competency; ability to thrive in a multicultural multilingual workplace
• Ability to manage multiple projects simultaneously with high attention to detail and deadline orientation

Physical Mental & Environmental Requirements

• Hybrid eligible
• Some analysis of problems or decision-making ability
• Well protected environment with minimal hazards or obstacles
• Mostly stable work schedule with few fluctuations occasional event attendance

Supervisory Responsibilities

Positions at this level are not responsible for any supervisory functions or responsibilities but may occasionally be asked to orient and/or train new employees or volunteers.

What We Offer

IRCO is a very employee-friendly workplace and offers great benefit package to our staff:

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community
• 3 to 6 weeks of PTO per year
• 401k match of over 100% on first 5% immediate vesting
• 3% match for student loans or college savings
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families no deductibles
• Employer Paid Life Short term and Long-term Disability Insurance
• Flexible spending account

Required Engagement

Engage fully in recommended professional development as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCOs mission vision and values based initiatives.

How To Apply

1. Complete the IRCO application in our Careers Portal: IRCO Application for Employment.
2. Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.
3. For questions about this position please email

Please note that physical applications are accessible from IRCOs main office 10301 NE Glisan Portland OR 97220. Due to the high volume of applications received we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter resume and IRCO application.

IRCO is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any characteristics protected by law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.