Document Delivery Technician (State Printing & Mail Services)
Document Delivery Technician (State Printing & Mail Services)
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Job Description
What Youll Do:
Under general supervision operates intelligent high-speed mail processing system (i.e. intelligent high-speed printer burster folder inserter scale & postage meter) in order to prepare & process time sensitive essential documents (e.g. Public Assistance (PA) & Temporary Assistance to Needy Families (TANF) warrants medical identification cards & Client Registry Information System-Enhanced (CRIS-E) or SETS client notices Medicaid provider warrants statements computer printouts OJI notices Unemployment tax statements benefits notices warrants & 403s) for mailing in Large Mailing Operation (LMO):
- Manually breaks down separates &/or prepares documents too large for mail processing system (e.g. inserts in envelope weighs meters &/or prepares for mailing)
- Resolves discrepancies on machine diverted warrants
- Completes job logs for each individual job processed
- Selects appropriate job type & sub account for automated DFWorks program
- Sets up equipment/system for operations
- Randomly checks finished mail pieces to ensure quality control is being met
- Makes sure that correct envelopes postage & if necessary inserts are included in each job processed
- Keeps work area supplied with envelopes trays & other needed equipment or supplies
- Keeps area clean empties trim wind totes as needed; prepares processed mail pieces for pick up by presort vendor
- Shrink wraps pallets of mail
- Receives & stores stock & files keeps logs of items distributed
- Gathers supplies (e.g. paper forms warrants labels) from print shop & storeroom to prepare mailings
- Drives State vehicle to deliver materials to state agencies & post office upon request.
Makes minor repairs to equipment
- Sets up equipment for operations
- Analyzes daily use & ensures efficient use of equipment;
Performs other related duties
- Checks supplies
- Checks documents &/or equipment to maintain quality control
- Consults with on-site service representative to resolve problems
- Responds to routine inquiries
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Minimum Qualifications:
12 mos. trg. or 12 mos. exp. in operating intelligent high-speed mail processing equipment (e.g. intelligent mailing system inserter burster folder ink jet labeler letter opener & letter extractor) & material handling equipment (e.g. pallet stacker pallet jack EZ Go cart); 3 mos. trg. or 3 mos. exp. in operation of personal computer; 1 course or 3 mos. exp. in general U.S. postal regulations.
-Or equivalent of Minimum Class Qualifications For Employment noted above. Note: If position requires operation of state vehicle to pick up &/or deliver documents applicant must also possess valid Ohio Drivers License. If position requires operation of motorized vehicle regulated under Chapter 4506 of Revised Code applicant must also possess valid Commercial Drivers License.
Knowledge of:
- U.S. Postal Regulations
- Production processes
- OSHA & related safety standards & practices
- DAS & State Printing policies & procedures*
- File-based mail processing
- Optical Mark Recognition (OMR) code
Skill in:
- Operating material handling equipment(e.g. shrink wrapper cutter forklift*)
- Operation of personal computer & related software (e.g. MicrosoftOutlook Excel DFWorks)
- Intelligent high speed mail processing system (i.e. intelligent printer burster folder inserter scale postage meter)
Ability to:
- Deal with problems involving several variables within familiar context
- Interpret moderately complex technical instructions & specifications concerning proper use of mail handling equipment
- Understand mechanical procedures
- Work within state/federal mandated deadlines
- Move limbs/fingers easily to perform manual functions repeatedly
- Stand sit or bend continuously
- Cooperate with co-workers on group projects
- Lift up to 70 pounds.
- obtain & maintain valid drivers license
*Developed After Employment
Job Skills: Attention To Detail File-Based Mail Processing
About The Department of Administrative Services:
The Ohio Department of Administrative Services (DAS) is the engine of state government providing innovative solutions and supporting the efficient operation of state agencies boards and commissions.
DAS program areas serve out Ohio government customers who in turn directly serve the interests of Ohioans. We help procure goods and services deliver information technology and mail recruit and train personnel promote equal access to the state workforce lease and manage office space process payroll print publications and perform a variety of other services.
About The Office of State Printing & Mail Services:
The Office of State Printing and Mail Services provides a full range of printing services for state agencies boards and commissions through in-house Copy Centers Commercial Print Procurement services through contract printers Cost-per-Copy programs Fulfillment Services a Mainframe Printing Center and an extensive Mail Services operation. Other functions include interoffice mail delivery mail metering and presort services and guidance regarding Records Retention and Information Management.
- When completing your online Ohio Civil Service Application be sure to clearly describe how you meet the qualifications outlined on this job posting.
- All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.
- If you require a reasonable accommodation for the application process please email the Human Resources contact on this posting so arrangements can be made
- This position is Safety Sensitive as it may require driving a State Vehicle. The final applicant will be subject to a pre-employment drug screen.
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.
Required Experience:
IC
Employment Type
Full-Time
