Program Assistant for the Department of Physician Assistant Studies, Charlotte
Program Assistant for the Department of Physician Assistant Studies, Charlotte
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Job Description
Title:Program Assistant for the Department of Physician Assistant Studies Charlotte
Position Type: Staff Full-Time
Days Per Week: M-F
Hours Per Week: 40
VP Area: Office of the Provost and Academic Affairs
Department: School of Health Sciences
Position Summary
The Program Assistant serves as the central administrative support for the Department of Physician Assistant Studies at Elon University Charlotte. They are responsible for managing daily program operations maintaining professional communications overseeing budget and purchasing functions coordinating events and supporting faculty staff and students. This position ensures the smooth efficient and professional functioning of the department and serves as a liaison between faculty students and university offices. The Program Assistant is instrumental in supporting departmental goals events and strategic initiatives while maintaining a warm welcoming and organized environment.
Benefits of Working at Elon
As an Elon University employee youll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative creative and best-run universities in the nation Elons personal approach to education extends to employees whose growth professional development and success is a hallmark of our training and advancement opportunities.
Employees at Elon enjoy a generous and comprehensive benefits package that includes:
28 annual days off including holidays and vacation.
Immediate tuition remission for undergraduate courses
Tuition remission for approved graduate-level courses after 12 months of employment.
Retirement plan with an 8 percent contribution from the university.
Immediate eligibility for health dental and vision insurance.
Eligibility for tuition remission at Elon for spouses qualifying domestic partners and dependents begins at two years of service. After two years of employment eligibility begins for participation in the Tuition Exchange a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.
Elon values and celebrates the diverse backgrounds cultures experiences and perspectives of our community members. As an equal opportunity employer Elons principles of diversity extend to race and gender identity age disability status veteran status sexual orientation religion and other aspects of ones identity. At Elon our employees respect human differences passion for lifelong learning emphasis on personal integrity and an ethic of service.
Minimum Required Education and Experience
High school diploma or GED
Associate degree or vocational or technical school degree
Preferred Education and Experience
Bachelors degree
Required Other Training Certifications or Licensing
Minimum 1 year experience
Job Duties
- Administrative and Office Management: Serve as the primary point of contact for the department maintaining a warm professional and welcoming atmosphere for students faculty staff alumni and guests. Act as the primary liaison for prospective students providing timely and informative responses to inquiries (during both the program development phase and ongoing operations). Coordinate and maintain communication with community partners to ensure alignment and collaboration in program initiatives. Manage day-to-day office operations including scheduling ordering supplies facilities maintenance IT requests and general communications. Maintain accurate records of department and faculty meetings including the timely preparation and distribution of meeting minutes. Provide direct administrative support to the Department Chair and faculty including assistance with special projects reports and communications. Assist in the collection organization and maintenance of documentation required for the accreditation process ensuring compliance with accrediting body standards. Ensure compliance with FERPA and university policies in all interactions and record keeping. Assist with the recruitment onboarding and supervision of support staff and student employees in coordination with department leadership. Support the development and refinement of administrative systems to improve program efficiency and data management. Assist in identifying and implementing internal controls to ensure compliance with institutional accreditation and program-specific policies. Demonstrate proficiency in Microsoft Office Suite (Word Excel Lists PowerPoint Outlook Pages). Manage and update program-related databases and records ensuring accuracy and confidentiality. Maintain communication with PAEA regarding changes in the program roster.
- Student and Faculty Support Be present in the building when students are on-site for academic commitments (8 a.m.5 p.m.) with particular availability during the 121 p.m. hour when students are free. Support student onboarding and communication including listserv management and orientation logistics. Assist with coordinating schedules evaluations and academic calendar updates in collaboration with the registrar. Serve as a resource for faculty adjuncts and guest lecturers regarding classroom logistics IT support and administrative needs. Train and supervise student employees assigned to the department.
- Budget and Purchasing Track manage and monitor department budgets including CME allocations course-level expenses and program-wide purchases. Prepare regular financial reports for departmental leadership including mid-year late-year and end-of-year assessments. Facilitate proper allocation of expenditures. Place and follow up on university purchase orders including large and annual purchases. Assist with securing contracts for adjunct instructors and processing payments for guest lecturers.
- Event Coordination Lead the logistical planning and execution of major departmental events including new student orientation the white coat ceremony graduation events and program retreats. Responsibilities include securing venues managing catering and printed materials and overseeing event setup and execution. Liaise with university and community partners to ensure smooth event operations and assist with School of Health Sciences events as needed.
- Perform related duties as assigned within the scope of practice.
Employment Type
Full-Time
