UNIV - Accountant/Fiscal Analyst III - Department of Pediatrics: Office of the Chair

Job Description Summary

The Department of Pediatrics is currently recruiting for an Accountant/Fiscal Analyst III. Under the general supervision of the Director of Business Operations the position is expected to perform professional procurement accounting and related human resource duties for cost centers assigned within the Department of Pediatrics. Responsibilities include procuring goods and services within the state institutional and grant(federal) guidelines processing credit card transactions using government issued credit cards remaining incompliance with all policies procedures and deadlines coordinating human resource efforts (including the processing and maintenance of personnel records and funding documents) the application of fund (i.e. budgetary) and cost accounting (i.e. contract invoicing) methods reflecting the account activity of an estimated 100 cost centers culminating in the ability to assist in preparing departmental budget and financial statements. Other duties as assigned i.e. department financial projects.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001008 COM PEDS Administration CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47588.00 - 67817.00 - 88047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Summary:
The Department of Pediatrics is currently recruiting for an Accountant/Fiscal Analyst III. Under the general supervision of the Director of Business Operations the position is expected to perform professional procurement accounting and related human resource duties for cost centers assigned within the Department of Pediatrics. Responsibilities include procuring goods and services within the state institutional and grant(federal) guidelines processing credit card transactions using government issued credit cards remaining incompliance with all policies procedures and deadlines coordinating human resource efforts (including the processing and maintenance of personnel records and funding documents) the application of fund (i.e. budgetary) and cost accounting (i.e. contract invoicing) methods reflecting the account activity of an estimated 100 cost centers culminating in the ability to assist in preparing departmental budget and financial statements. Other duties as assigned i.e. department financial projects.

Job Duties:

25% - Responsible for the daily fund management of assigned discretionary cost centers. Must extract information from various sources and interpret guidelines for proper FDM account set-up to maintain organization structures and fiscal accounting. Requires setting-up and maintaining budget models monitoring the constant shift of activity levels and updating/maintaining accurate accruals for established cost centers. Activity includes recording all revenue and expense related transactions; work to reasonably reflect and project balances based on actual and anticipated activity monitors and maximizes grant salary reimbursement as posted to affiliates (i.e. MUSCP) monitors tracks and projects Foundation proceeds. Monitors financial activities as they relate to funding guidelines and institutional policies and to assure continued financial compliance. Analyze departmental financial transactional data to facilitate accurate financial statements reports and comparisons as needed.

20% - Responsible for financial accuracy and integrity of assigned centers related to payroll and non-payroll transactions within the Institutions Workday/OurDay Enterprise Reporting Program (ERP).. Activities include verifying transactions to source documents analyzing and researching variances approving transaction level expenditures auditing business expense reimbursements applying final Department expense approval for assigned cost centers variance research/analysis and resolution.

15% - Responsible for the preparation and maintenance of personnel funding documents including Payroll Costing Allocations Payroll Accounting Adjustments and Department Cost Allocation timely changes of assigned effort on cost centers employment status salary increases promotions encumbrance extensions etc. Maintain effective communication to liaison between the Department of Pediatrics and the various affiliate Human Resource offices (e.g. MUSC MUSCP) regarding any manner of payroll or personnel actions impacting Department personnel.

15% - Maintain all records (procurement payroll and accounting) generated in relation to the assigned cost centers to include but not limited to Cost Allocation Logs and associated documents and forms One Time Payments payroll records and general financial records. All Records must be kept in an orderly manner accessible to authorized parties to provide proper and clear audit trails. Records are currently kept in electronic files. Follow procedures to ensure confidentiality of sensitive materials.

10% - For assigned cost centers process items in the Workday/OurDay Enterprise Reporting Program (ERP) Inbox or via various direct communication email Teams messaging or hand delivery to be processed with in three business days. Prepare assigned aspects of the Department Annual Operating Budget verifying accuracy of information by cross auditing/validating data and entries.

5% - Coordinate funding of financial matters within the department representatives and Division Administrators as needed to impact decision making or funding changes. Anticipate necessary actions related to funding and requirements to adjust personnel effort investment. Serve as the primary liaison with assigned departmental administrative support regarding finances procurement applicable policies and facilities.

5% - Responsible for reviewing and auditing procurement source documents for discretionary accounts for accuracy and allowability as determined by University and State guidelines. Provide guidance and training for those within the department responsible for submitting expense reports and procurement transactions for assigned MUSCP and MUSC cost centers.

5% - Other duties as assigned.

Additional Job Description

Minimum Requirements: A bachelors degree and four years professional experience in a related area such as accounting auditing finance or commercial lending.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here: Experience:

IC