Administrative and Curatorial Assistant

Reports to: Director of Arts and Humanities Programming

Manages: N/A

Status: Full-time; Non-Exempt

Location: Kansas City MO; #LI-Onsite

You will work with division staff to support the daily work related to our nationally touring ExhibitsUSA program. You will undertake a variety of projects that can change daily; work with staff constituents and other important partners and manage confidential matters.

You Will:

• Manage the creation and maintenance of all website blog email blast and print promotion content for ExhibitsUSA exhibitions and work with our Marketing and Communications team to build social media campaigns
• Assist division staff and contracted specialists with the development documentation fact-checking proofing and copy-editing and distribution of curatorial education and registration materials
• Process audit/maintenance and archiving of booking data and project records related to touring exhibitions
• Travel occasionally to participate in local regional and national conferences; and serve as a contact for M-AAAs traveling exhibition programs
• Assist Division Director and staff with scheduling meetings and making travel arrangements
• Record minutes at division meetings and other meetings
• Offer interdepartmental support during staff absences

You Have:

• 2 years of administrative experience preferably in a creative nonprofit environment with an understanding of data management practices;
• Writing and editing skills with knowledge ofthe Chicago Manual of Style
• Proficiency in Microsoft Office Suite
• Working knowledge of Salesforce Form Assembly DocuSign and Adobe Creative Suite
• Participative work style with the ability to assist and collaborate with a diverse group of staff and professional colleagues
• Engaged with individuals from a variety of cultural backgrounds
• Working knowledge of art history and related historical or cultural contexts along with familiarity with visual arts museum or gallery practices

Working Conditions: The work is mostly sedentary or of low physical activity. This includes sitting at a desk using a computer phone and other office equipment; and driving to locations on occasion. You will occasionally travel for meetings and conferences. While a majority of work occurs around a long-term plan you may need to change priorities and manage additional projects with short-term deadlines that can require overtime. Hybrid work options may be considered after an initial period of in-office work.

Our Benefits:

• Comprehensive health care coverage
• Voluntary Dental and Vision insurance
• Fully paid Long-Term Disability Accidental Death and Dismemberment and Life Insurance
• Paid holiday leave including 9 holidays 2 personal days Summer Break (week of July 4th) Winter Break (December 24-January 1) and 40 hours of paid Volunteer PTO
• Paid vacation sick and parental leave
• 401K plan after a year of employment

About Mid-America Arts Alliance:

Mid-America Arts Alliance is headquartered in the Crossroads Arts District of Kansas City Missouri. M-AAA brings more art to more people in communities throughout our six-state region (Arkansas Kansas Missouri Nebraska Oklahoma and Texas) and the nation. With an annual operating budget exceeding $9 million and 45 staff members we produce and manage over 450 exhibition performance and professional development opportunities in more than 300 communities.

Mid-America Arts Alliance is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status. We are committed to creating an inclusive and accessible application process for all individuals. If you require reasonable accommodations to participate in any stage of the hiring process due to a disability please contact Angelette Sevart at to discuss your needs.