Office Manager
Office Manager
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1 Vacancy
Job Description
The work we do matters!
Hiring Agency:
Supreme Court - Agency 5
Location:
Hiring Rate:
Job Posting:
Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):
Job Description:
This classification level is responsible for supervising administrative support staff and performing a broad range of work ranging from routine to specialized office/customer service for assigned district probation and court offices that have a relatively larger employee size i.e. Staffed more than thirty (30) full-time employees. Responsibilities may include coordinating administrative office procedures such as setting up files maintaining assigned databases; training clerical and office support staff; implementing and coordinating related administrative support services; preparing or reviewing a wide range of general correspondence and standard court documents; tracking office budgets and expenditures; providing customer services by answering phones and monitoring and ordering supplies.
Job Duties
1. Supervises office secretarial staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring termination and disciplinary recommendations.
2. Prepares correspondence to include court documents presentence or predisposition investigations enter information into the database and maintain budget balances submit monthly billing claims and bi-annual billing invoices.
3. Coordinates and maintains accounting support functions which includes maintaining accounts tracking purchases reviewing and approving purchase orders and invoices monitoring travel expenses and performing related duties.
4. Attends meetings and conferences as required; takes minutes; composes drafts prepares and distributes agenda schedules and other materials.
5. Prepares processes and maintains operational records reports and statistics.
6. Performs other duties of a similar nature or level.
The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity equity inclusion and belonging. We recruit hire train and promote in all job qualifications at all levels without regard to race religion sex age national origin disability marital status sexual orientation or genetics. The Judicial Branch complies with Veterans Preference Laws.
Requirements / Qualifications:
Minimum Qualifications: Associates degree in related field; and 3 years of administrative support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
Home Office & Travel:
This position will be responsible for the oversight of all support staff in this district which covers 10 counties. While the home office will be Beatrice travel to other counties will be required regularly.
Knowledge:
Supervisory principles;
Customer service principles;
Mathematical concepts;
Data entry techniques;
Grant applications;
Modern office procedures and equipment;
English language grammar and punctuation;
Computers and related software applications.
Skills:
Monitoring and evaluating subordinates;
Delegating and prioritizing work;
Maintaining records and files;
Using proper English grammar punctuation and spelling;
Providing customer service;
Performing mathematical calculations;
Recording verifying reconciling and reporting financial accounts;
Implementing policies and procedures;
Using a computer and related software applications;
Communication interpersonal skills as applied to interaction with subordinates coworkers supervisor the general public etc. sufficient to exchange or convey information and to give and receive work direction.
Physical Requirements:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Benefits
We offer a comprehensive package of pay benefits paid time off retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
Required Experience:
IC
Employment Type
Full-Time
