Administrative Assistant

About Us:

EMCOR Services Combustioneer is a wholly-owned subsidiary of EMCOR Group Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services including planning consulting and operations and maintenance. Founded in 1929 Combustioneer offers complete mechanical contracting services from engineering design installation and service to HVAC plumbing process piping systems refrigeration and building automation for commercial institutional and industrial clients.

Job Title: Administrative Assistant

Job Summary:

EMCOR Services Combustioneer has an immediate opening for an Administrative Assistant in Lanham Maryland. This position will be responsible for assisting operations and functional leadership in compliance with company policies procedures and documentation. Administrative Assistant will report directly to the Division Manager.

Essential Duties and Responsibilities:

• Manage daily incoming calls for the division
• Issue purchase orders and sub agreements to suppliers and subcontractors as requested by managers and technicians
• Match vendor invoices to POs and submit for managers approval
• Process procurement card purchases and maintain accurate records for divisions cardholders
• Set up and maintain files for projects service contracts and work orders
• Process customer billings for service and project work on a weekly and monthly basis
• Process weekly payroll and maintain accurate payroll records for the division
• Assist with preparing monthly reports and meeting materials
• Assist with customer bids
• Assist with coordination of safety compliance and other training
• Assist accounting department with annual audit requests and other compliance and research projects
• Assist with onboarding new technicians
• Prepare standard and ad hoc reports for management as required
• Provide administrative support to divisions managers and technicians
• Handle mailing filing scanning and other office duties for the division
• Other duties as assigned

Qualifications:

• Associates Degree or equivalent combination of education and experience.
• Three (3) years in an administrative assistants function; Microsoft Office Adobe and ERP system experience required.
• Outstanding communication and multitasking skills as well as handling high number of phone calls and emails from both external customers and internal stakeholders required.
• Demonstrated proficiency with Microsoft Word and Excel
• Experience with mean pivot tables charts data manipulation light data modeling and formulas preferred
• Previous experience with Industry Trade Services / Construction or similar industry desired.
• Strong written and verbal communication self-motivated and interpersonal skills.
• Must have extreme attention to detail experience handling sensitive and confidential data superior organizational skills and multitasking ability to meet overlapping deadlines.
• Highly motivated with ability to adjust to changing priorities in a fast-paced environment.
• Must have professional and welcoming attitude and experience managing a processional office.
• Experience in HVAC Service environment

As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $24-$30 per hour

Other Compensation: NA

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.

Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.

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