Administrative Assistant to the Vice President, Campus Services

Position Summary

• Franklin University a private independent accredited not-for-profit University located in Columbus Ohio invites applicants for its Administrative Assistant to the Vice President Campus Services position.
• Provide high level administrative assistance to the Vice President.
• Assist the Vice President with strategic initiatives planning and implementation.
• Work under the direct supervision of the Vice President and provide administrative and staff support to the Vice President and the department.
• Responsible for managing organizing scheduling and maintaining the administrative functions for the Vice President. This includes skillfully drafting correspondence preparing reports storing retrieving and synthesizing information for dissemination conducting small research projects managing the calendar scheduling meetings event planning and other general office duties.
• Work with minimal supervision be detail-oriented dependable and provide superb customer service.
• Must possess excellent organizational skills and great communication and interpersonal skills while maintaining the confidentiality of the office data.
• Proven ability to work effectively in a fast-paced multi-tasked team environment
• Highly proficient in MS Office Suite applications.
• Must possess a strong customer-centered philosophy and develop an understanding of and agreement with Franklins relationship management principles and University values.

This role will work an onsite hybrid schedule.

Duties and Responsibilities:

• Maintain the Vice Presidents calendar.
• Draft correspondence.
• Craft agendas and meeting minutes for committee and department meetings owned by the Vice President.
• Create spreadsheets graphs and documents as requested in relation to the Vice Presidents duties.
• Ensure confidentiality of sensitive documents information and correspondence.
• Review phone messages and email prioritizing items based on sensitivity and the level of profile.
• Provide regular updates to the Vice President regarding progress on assigned tasks.
• Plan departmental retreats.
• Coordinate and book travel.
• Process invoices reconcile credit cards and expense reimbursements.
• Maintain the departments operational and capital budgets real estate contracts and timelines
• Serve as the official scribe for the Crisis Management Team

Minimum Requirements/Qualifications:

• 3-5 years experience providing administrative support at the executive level.
• Strong customer-centered philosophy
• Ability to multi-task in a fast-paced executives office
• Outstanding organizational skills
• Team-oriented
• Quick learner

Preferred Skills and Characteristics:

• Bachelors degree is preferred but not required with qualifying experience

Additional Notes:

• Flexible hours may apply. Some evening/early morning hours may occasionally be required to support the needs of the University
• May be able to intermittently work from home.

About Franklin University

Founded in 1902 Franklin University has built its reputation on removing barriers to higher education for ambitious adults who must balance their educational goals with other commitments. Accredited and nonprofit Franklin has earned its long-standing reputation as an innovator in online education. The University offers applied in-demand undergraduate masters and doctorate programs that enable adult learners to achieve their educational and professional goals. From entrepreneurs to CEOs more than 50000 Franklin alumni can be found around the world contributing to the communities in which they live and work.

Franklin offers a competitive benefits package incentive program and free parking. In addition Franklin provides free undergraduate tuition for employees and immediate family members graduate tuition assistance for full-time employees and immediate family members and a discount on doctoral tuition for employees.

Franklin University is committed to creating a respectful and inclusive educational and workplace environment. Franklin does not discriminate on the basis of age religion race ethnicity color national origin ancestry immigration status sex sexual orientation gender identity or expression marital or familial status disability or veteran or military status.

We embrace diversity and strive to create an environment where students faculty and staff feel a sense of belonging. We recognize that our collective potential can only be realized when difference is valued equal access to opportunity is sought and inclusion is practiced.

Required Experience:

Chief