Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Rutgers The State University of New Jersey is seeking an Administrative Assistant for the Office of Information Technology. This position plays a critical role in ensuring the sooth day-to-day functioning of the office. Among the key duties of this position are the following: Provides administrative office support including but not limited to assessing office supply needs scheduling virtual and in-person meetings calendar management reserving conference rooms delivering mail entering facility requests and various administrative needs as determined by leadership. Enters purchase orders expense reports contract renewals in the purchasing system and track expenses in the department centralized financial tracking databases. Assists in the planning and execution of both team and department events and celebrations identifying onsite locations purchasing of event supplies and logistical assistance to help ensure smooth and successful events and celebrations. Collects data needed for department cyclical reporting which will be utilized for report preparation and submissions by Directors and Managers. Assists in the preparation of presentation communication materials and updating a departmental Sharepoint site under the guidance of managers and directors
Overview
Rutgers The State University of New Jersey is a leading national research university and the State of New Jerseys preeminent comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey Rutgers University is committed not only to the students and the State that we serve but also to the faculty and staff who work on our campuses. For two consecutive years Rutgers is ranked on Forbes list of Americas Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publications 2023 list. Rutgers commitment to its employees includes maintaining and fostering a safe diverse and respectful workplace environment creating employment opportunities for our nations military veterans and ensuring accessibility and accommodation for individuals with disabilities.
Preferred Qualifications
Knowledge of Cornerstone applications (SciQuest Oracle Financial Manager Tableau Concur) Smartsheets and SharePoint.
Employment Type
Full-Time
