Travel Manager

Agency :

Havas London

Job Description :

We are seeking a detail-oriented and organized Travel Manager to join our team.



The Travel Manager responsibilities include managing corporate travel service providers support to negotiations on contracts and managing relationships with travel suppliers assisting all travel arrangements for the organization and developing strategies to improve travel programs.



Our ideal candidates have a strong understanding of the travel industry excellent problem-solving skills and an ability to negotiate effectively.



Ultimately the role of the Travel Manager is to ensure all travel arrangements run smoothly and align with the needs and requirements of the company.

Description:

The Travel Manager is responsible for the improvement of the Travel process in Havas. You will be the single point of contact for the Group. Youll be coordinating the different parties involved in the process (HR Indirect Purchasing IT and Finance).

The travel manager is responsible for planning organizing and implementing travel plans. Travel manager is responsible for cost management ensuring safety and comfort of the travelers and make sure all travel operations run smoothly.

Job Responsibilities:

• Constantly looking for travel spend reduction opportunities in coordination with IdP (in charge of negotiation)

  • Monitor spends in CONCUR / BCD Reports (by supplier by entity trends ) with IdP commodity buyer

  • Identify savings opportunities for further IdP negotiation

  • Monitor KPI and actual billing from CONCUR and Self Booking Tool providers (BCD).

• Ensure better compliance vs global policy from Havas employees

  • Develop and implement corporate travel policies

  • Define and execute data analytics based on actual data to track deviances vs policy

  • Communicate with organization management results analysis on main issues

  • Coordinate internal control and internal audit when necessary

  • Push in all Havas agencies for digitalization (no more paper) when possible.

• Push for continuous process improvement and standardization

  • Ensure CONCUR is widely used (no local tools)

  • Promote a core model for all Havas agencies

  • Reduce cash advance as much as possible

  • Work with IT to automate interfaces master data synchronization

  • Ensure CONCUR core model is consistent

  • Provide advice on travel documents insurance

• Propose updates of local Travel Policy for HR and Finance validation

  • support Q&A on Global / Local Travel Policy

  • propose changes

  • manage validation by HR

  • update communication tool in Havas with best practices and Q&A

• Point of contact with travel suppliers:

  • Point of contact for CONCUR and Travel Management company (BCD and other TMCs)

  • Inform travelers of CONCUR BCD & TMCs warning messages / alerts

  • Maintain with CONCUR and BCD & other TMCs list of critical blocking point

  • Ensure compliance with procedures and service quality

  • Stay informed about travel industry trends and best practices

  • Stay updated through workshops seminars and industry conferences.

• Point of contact with travelers and travel arrangers:

  • Collect complaints travel problems and find solutions with suppliers

  • Ensure compliance with procedures and service quality

  • Assist Travelers and travel arrangers

  • Propose travel trainings

The ideal candidate has

• Proven work experience as a Travel Manager

• Knowledge of international travel regulations customs and currencies

• Knowledge of T&E reporting and processing

• Working knowledge of MS Office software

• Excellent communication (oral and written) and negotiation skills

• Well-organized and reliable

• An analytical mind with strong business acumen

• Customer-oriented approach

• High school diploma or equivalent; bachelors degree is preferred

• At least one professional experience in an advertising / communication context

• At least 5 years professional experience in Travel management context

• Focus on rigor analytical skills

• Strong ability to communicate across global / local organization

• Ability to work in a matrix organization in Shared Services Finance Purchasing and HR functions

• Responsiveness and problem resolutions skills

• Experience in CONCUR is a real plus

• English language mandatory (French is a plus)

Additional Information

• Job Title: Travel Manager

• Work Environment: Office setting with options for remote work. Some travel may be required for meetings with travel suppliers.

• Reporting Structure: Reports to the Global Travel Manager.

• Salary: Salary is based upon candidate experience and qualifications as well as market and business considerations.

• Location: London

• Employment Type: Full-time

• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.

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Contract Type :

Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age sex race ethnicity disability and other factors that have no bearing on an individuals ability to perform their job.