Administrative Assistant II, General

Union: Non-Union
Number of vacancies: 1
Site: Hydro Place (700 University Ave.)
Department: Centre for Advancing Collaborative Healthcare & Education
Reports to: Manager
Hours: 37.5 per week
Status: Permanent Full-Time
Closing Date: July 23 2025

Position Summary

The Centre for Advancing Collaborative Healthcare & Education is a partnership between the University Health Network and the University of Toronto. The WHO defines interprofessional education (IPE) as follows: Interprofessional education occurs when students from two or more professions learn about from and with each other to enable effective collaboration and improve health outcomes. 

Duties

• Provides administrative support services for the Centre and assists with the IPE Curriculum portfolio. 
• Interacts with the Centre team educators practitioners researchers and students. 
• Coordinates and maintains electronic calendar/schedule for assigned personnel;
• utilizes advanced functions to perform word processing and database services to facilitate the production of documents/learning materials and presentations;
• performs reception responsibilities and ensures efficient office operations;
• performs routine budgetary support functions;
• provides support with internal and external meetings/working groups/learning activities (e.g. drafts and distributes agendas; arranges meeting rooms books venues and assists with seating plans catering and other details; coordination/monitoring of facilitator recruitment; attends meetings as required; records and prepares minutes; follows up on the implementation of meeting decisions as requested);
• assists with updating the IPE curriculum calendar assists with evening IPE activities student attendance tracking and maintains and modifies electronic databases;
• assists with student curriculum inquiries;
• prepares summary reports related to curriculum data for stakeholders;
• performs other related clerical activities; performs cross-functional responsibilities as assigned;
• performs other duties consistent with the job classification as required.

Qualifications :

• Completion of Grade XII (12) or recognized equivalent.
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level.
• Three (3) years related secretarial support experience.
• Previous on-the-job computer/word-processing database and spreadsheet software experience.
• Experience in a Microsoft Office environment.
• Excellent organizational and time management skills.
• Excellent interpersonal skills and demonstrated ability to work effectively both independently and as a team member.
• Excellent verbal and written communication skills.
• Experience minute-taking at meetings required.
• Ability to effectively handle confidential matters and materials.
• Ability to work in a self-directed manner.
• Ability to work some evenings.
• Knowledge of administrative organizational/office practices procedures and standards.
• Experience working in health profession education/care programs and/or an academic environment preferred.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time