Office Manager
Office Manager
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Job Description
Are you ready to be part of a company thats not just talking about the future but actively shaping it Join The AES Corporation (NYSE: AES) a Fortune 500 company thats leading the charge in the global energy revolution. With operations spanning 14 countries AES is committed to shaping a future through innovation and collaboration. Our dedication to innovation has earned us recognition as one of the Top Ten Best Workplaces for Innovators by Fast Company in 2022. And with our certification as a Great Place to Work you can be confident that youre joining a company that values its people just as much as its groundbreaking ideas.
AES is proudly ranked #1 globally in renewable energy sales to corporations and with $12.7B in revenues in 2023 we have the resources and expertise to make a significant impact as we provide electricity to 25 million customers worldwide. As the world moves towards a net-zero future AES is committed to meeting the Paris Agreements goals by 2050. Our innovative solutions such as 24/7 carbon-free energy for data centers are setting the pace for rapid global decarbonization.
If youre ready to be part of a company thats not just adapting to change but driving it AES is the place for you. Were not just building a cleaner more sustainable future - were powering it. Apply now and energize your career with a true leader in the global energy transformation.
The Office Manager has the following responsibilities:
- Coordinate with IT support to triage and resolve technical issues affecting conference room functionality including audio / visual equipment connectivity and scheduling systems ensuring minimal disruption to meetings and events.
- Manage the logistical aspects of onboarding employees and 3-party contractors including workstation setup badge access and coordination with IT and HR for seamless experience.
- Assist in tracking and managing the office operations budget including supplies maintenance and event expenses.
- Oversee office and workstation assignments ensuring the guidelines are adhered to.
- Plan location specific activities and celebrations working in coordination with teams and employee resource groups as needed.
- Work closely with office administrative professionals supporting all administrative duties and ensuring that the office is running smoothly.
- Develop and implement office policies by setting up procedures and standards.
- Assist in developing and maintaining emergency response procedures for all AES Facilities and coordinator safety drills.
- Assist with drafting internal communications announcements and newsletters to keep AES People informed and engaged of Facility news.
- Serve as the point person for parking mailing shipping supplies and cleaning.
- Measure results against standards and make necessary changes.
- Ensure all office amenities are available and up to standard.
- Manage relationships with vendors and service providers ensuring timely invoicing and payments.
- Provide back-up support for visitors.
- Maintain a safe secure and pleasant work environment.
Skills and Qualifications:
- At least 5 years professional experience in office management or senior administrative support function preferred.
- Undergraduate degree preferred
- Outstanding interpersonal skills including an ability to maintain calm and effective exchanges with all parties.
- Personal values consistent with those of AES Safety First Highest Standards All Together
- Highly organized detail oriented and ability to multi-task & prioritize work.
- Strong proficiency with MS Office tools (Outlook Word Excel Power Point)
- Excellent written and verbal communication skills.
Skills and Qualifications:
- Office-based role with occasional site visits.
- Interaction with internal teams customers and external stakeholders.
- Fast-paced environment requiring adaptability and problem-solving skills.
Required Experience:
IC
Employment Type
Full-Time
