Senior Administrative Assistant
Senior Administrative Assistant
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Job Description
Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Consumer and Community Banking-Chase Auto Business Oversight (CABO) you will be part of a collaborative and fast-paced team environment. You will engage with all members of the CABO team and support other senior leaders throughout the Auto organization across Retail and Commercial Sales Underwriting and Operations.
Fundamental requirements include management of procedures processes and techniques relevant to tasks such as invoice processing document management meeting coordination equipment orders and projects. In support of Retail and Commercial Sales responsibilities may also include submission of approval requests related to charitable contributions or client related/promotional events. Attention to detail is be essential to be proactive in executing job duties and maintaining efficient operations that support the teams success.
Job Responsibilities:
- Processinvoices T&E expense claims requests for Charitable Contributions/Event Spend ensuring compliance with policies
- Monitor T&E Budget tracking and approvals; book travel
- Timely handling of purchase orders and vendor inquiries as applicable
- Maintaindepartment documents including records retention audit updates and organizational charts.
- Orderand oversee office supplies to ensure availability and cost-effectiveness.
- Coordinatestaff onboarding and offboarding including equipment setup and system access requests.
- Organizemeetings and events handling logistics such as securing rooms catering orders building access and transportation.
- Monitor vacation time for team members ensuring time is properly tracked and used throughout the year
- Scheduleand manage complex calendars including group meetings and executive appointments.
- Communicateeffectively verbally and in writing
Required qualifications capabilities and skills
- At least five years of administrative experience
- Advanced ability to organize
- Good judgment and proven experience interacting with senior management
- Strong interpersonal written and oral communication skills
- Strong proficiency in Microsoft Office
- Ability to manage competing priorities i.e. calendar management
Preferred qualifications capabilities and skills
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
Required Experience:
Senior IC
Employment Type
Full-Time
