Administrative Assistant /Front Desk, Workforce Development & Refugee Services Programs

Who We Are:CAMBA is a community of staff volunteers clients donors neighbors and partners who work together to build an inclusive New York City where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development Family Support Job Training & Employment Support Services Health Housing and Legal Services. We reach more than 73000 individuals and families including almost 13000 serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty reflecting the challenges faced by nearly 1.7 million New Yorkers today.

CAMBAs Workforce Development and Refugee Services programs annually provide thousands of community members with culturally competent case management employment education vocational training benefits access health financial literacy and English language services in house and by referral. CAMBA specializes in assisting those with special barriers to employment including low skilled workers long-term unemployed immigrants and refugees limited English speakers formerly homeless seniors formerly incarcerated trauma survivors and victims of human trafficking. These programs are performance-based and success is measured by meeting enrollment employment placement training retention and case management goals.

Position: Administrative Assistant /Front Desk

Reports To: Program Director

Location: 10 Snyder Ave 4th Floor Brooklyn NY 11226

What The Administrative Assistant /Front Desk Does:

• Provide administrative and clerical support to ensure the smooth operations of all departments.
• Organize and maintain daily attendance in the form of sheets data logs or remote session reports.
• Assist non-clerical staff with clerical work (i.e. data collection and data verification).
• Greet visitors/clients determine nature of business and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the organization (i.e. eligibility address contact # directions etc.).
• Compose type print and send general correspondence training curriculums memos reports and marketing materials (via e-mails faxing interoffice mail etc.).
• Organize and maintain filing system(s).
• Coordinate and schedule meetings conference calls prepare agendas reserve and prepare meeting rooms/facilities.
• Monitor troubleshoot and ensure proper functioning of all office equipment including ax and copy machines; coordinate maintenance repairs as needed.
• Prepare submit and track all MIS requests for assistance.
• Prepare purchasing requests and support with procurement-related tasks (i.e. reconcile purchase orders and invoices).
• Manager the full office supply process: order receive track store and distribute office supplies.
• Conduct mail pickups and/or deliveries.
• Have direct client service/program responsibilities in addition to the above
• Other duties as assigned.

Minimum Education/Experience Required:

• High School Diploma or equivalent

Other Requirements:

• At least one (1) year of relevant experience.
• Ability to communicate effectively verbally and in writing to internal and external audiences and various levels of management.
• Ability to operate a multi-line phone system and greet a high-volume of incoming visitors.
• Ability to multi-task and work effectively in a fast paced high volume and deadline driven environment.
• Organized and detail oriented with strong documentation skills and a commitment to upholding confidentiality.
• Demonstrated ability and dedication to work with refugees asylees immigrants young adults and
• low- income populations.
• Proficiency in Microsoft Office (Outlook Word Excel PowerPoint) required.
• Background as a front-desk receptionist or administrative assistant at a non-profit organization Preferred.
• Bilingual required in French (additional language a plus / prioritized according to program needs).

Compensation: $40000 annually
When salary ranges are listed the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and includes but is not limited to experience education budget and/or program size internal equity skills and other factors that may be required for the position and organization.

Status: Full-time- In Person (35 hours per week)
Benefits: CAMBA offers a comprehensive benefits package including health insurance dental insurance 403(b) retirement plan with employer match paid time off (vacation personal and sick time) and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color people with disabilities and lesbian gay bisexual and transgender people are encouraged to apply. We consider all applicants without regard to race color religion creed gender gender identity gender expression national origin age disability socio-economic status marital or veteran status pregnancy status or sexual orientation.