Accounting Clerk III - Accounts Payable
Accounting Clerk III - Accounts Payable
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Job Description
Salary Range: $23.70 - $30.82 Hourly
Anticipated Hiring Range: $23.70 - $27.26 Hourly
Why do I see two salary ranges
The City of Greeley in compliance with Colorado state law includes a salary range for all positions posted. This law is intended to improve wage transparency. The City of Greeley in support of wage transparency posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time) as well as the anticipated hiring range (the range within which the City anticipates making an offer). The actual offer extended will be based on your years of relevant experience education certifications and potentially other factors.
City of Greeleys Total Rewards
The City of Greeley is proud to offer a robust benefits package in addition to your wages. This package includes health and wellness retirement savings discounted access to Greeley facilities and more.
Benefits:This position is benefits eligible. Please view our benefits guidehere.
Job Summary:
The City of Greeley is seeking an Accounting Clerk III - Accounts Payable. The Accounting Clerk III reports to the Accounting Manager and performs a wide variety of accounting clerical work including setting up and maintaining financial records in the Accounts Payable area. They will verify accuracy appropriate documentation and authorized approvals prior to processing payment requests from City departments to ensure compliance with City policies and procedures.
Experience Knowledge Skills:
Minimum Requirements
- High school diploma or equivalent required with some accounting or bookkeeping coursework.
- Four (4) to six (6) years of experience in accounting finance business or purchasing.
- Three (3) to five (5) years of experience with IRS regulations as pertains to forms 1099-NEC and 1099-MISC
- Three (3) to five (5) years of experience working with an ERP system environment.
Three (3) years of progressively responsible clerical experience.
- Must be able to efficiently and accurately key information using a keyboard into an automated accounting system while using spreadsheet and word processing applications
OR
Any combination of related education experience certifications and licenses that will result in a candidate successfully performing the essential functions of the job
AND
Possession of a valid drivers license.
Preferred
Associates degree (two-year degree) in accounting business auditing or a related field.
Knowledge Skills and Abilities
Ability to utilize a personal computer or laptop with word processing spreadsheet and related accounting software to effectively complete a variety of administrative tasks with reasonable speed and accuracy.
Ability to perform arithmetic algebraic and statistical applications to perform purchasing and financial transactions.
Intermediate ability to use and develop spreadsheets in Excel.
Knowledge of pertinent federal state and local rules regulations and laws.
Intermediate ability to use and develop spreadsheets in Excel.
Knowledge of the business and organizational structure of Colorado municipalities.
Collaboration skills including the ability to work with others from different areas and backgrounds to reach a common goal.
Computer skills including the ability to utilize Microsoft Office programs (i.e. Word Excel PowerPoint Outlook etc.) and learn and experiment with new software and systems.
Interpersonal skills including the ability to facilitate interaction communication and teamwork between others.
Oral written and listening communication skills including the ability to accurately interpret what others are saying and convey messages information concepts and details accurately and clearly.
Organizational skills including the ability to set and meet goals and deadlines manage appointments create schedules coordinate and facilitate meetings and make decisions.
Ability to work under pressure manage multiple concurrent and competing tasks and responsibilities and adapt to changing priorities while maintaining personal effectiveness.
Ability to prioritize work meet deadlines and stay on task when completing special projects and daily assignments.
Ability to work independently with minimal supervision and reliable professional judgment as well as collaboratively with a team to achieve desired results.
Ability to maintain a strong work ethic positive problem-solving attitude and enthusiasm for the work performed.
Ability to self-start and take initiative in completing daily tasks and special projects.
Ability to focus on activities that have the greatest impact on meeting work commitments.
Ability to establish and maintain partnerships with a variety of internal and external constituencies.
Ability to communicate and work effectively with individuals from diverse backgrounds cultures and ages.
Ability to navigate a complex political environment.
Knowledge of the financial structure and systems of Colorado municipalities.
Knowledge of accounting principles processes and best practices.
Knowledge of Governmental Accounting Standards Board (GASB) compliance rules and regulations.
Accounting skills including the ability to perform computational math follow established accounting and financial standards be cognizant of and address details and meet deadlines.
Customer service skills including the ability to actively listen address customer needs defuse tense situations and maintain an open flexible and friendly demeanor.
Ability to deliver a high level of commitment to customer service.
Ability to respond to requests in a timely manner.
Ability to present oneself professionally in appearance demeanor and effort.
Ability to effectively collaborate with team members in-person and remotely.
Essential Functions:
- Acts as a resource or expert in the program area providing technical guidance to less experienced staff.
- Trains City employees on the Travel & Employee Reimbursement Policy and on the Expense Module in Oracle.
- Responsible for quarterly training of employees within each department using the Citys financial system as it relates to accounts payable expenses and supplier management.
- Explains City policies and procedures as they apply to payments and expense reimbursements.
- Audits invoice payment requests for compliance with City policies and procedures such as appropriate supporting documentation signature authority on request for payments and travel policy regulations.
- Examines and verifies the departments accounts payable submissions for accuracy and makes sure supporting documentation is provided.
- Processes request for employee reimbursements including travel related requests.
- Processes manual electronic fund transfers.
- Reconciles accounts payable module to the General Ledger.
- Updates and maintains City supplier accounts in the Procurement module.
- Maintains all W-9 supplier records.
- Create and distribute annual IRS Forms 1099-MISC and 1099-NEC.
- Works with the Accounting Operations Manager to establish and update accounting policies and procedures related to all accounts payable functions.
- Acts as backup for the purchasing card administrator for ordering purchasing cards for new cardholders and purchasing card increases or changes; acts as a backup for the Accounting Manager on accounts payables related duties.
- May direct and train the work of other employees.
- Provide excellent customer service to internal and external customers.
- Communicate and respond to suppliers citizen inquiries complaints and City personnel requests for payment-related non-confidential information.
- Handle sensitive situations with tact and diplomacy.
- Research and handle routine customer issues and data inconsistencies.
- Operate standard office equipment.
- Work independently and within a team environment.
- Performs other duties as assigned.
Supervisory Responsibilities: None.
Travel: Approximately 10% flexible local travel may be required.
Work Environment:
- Frequent contact with employees and the public in person through email and on the telephone.
- Extended periods of time at a fixed workstation.
- Communication skills enough to convey information to the public via telephone email and in person.
Physical Requirements:
- Ability to lift and move up to 25 pounds.
- Operate standard office equipment requiring continuous or repetitive hand/arm movements.
- Vision enough to interpret computer screens and documents to assist the public and complete work assignments.
- Manual dexterity enough to accurately input retrieve and verify work assignments.
EOE Statement:The City of Greeleyprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: .
Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test a background and national sex offender search a motor vehicle record search and for some positions a physical demands evaluation. For more information about City policies and practices during the recruitment process including but not limited to EOE Reasonable Accommodation and pre-employment screenings please visit our career pageHERE.
Employment Type
Full-Time
