Admin Assistant and Coordinator to Head of Design
Admin Assistant and Coordinator to Head of Design
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Salary Not Disclosed
1 Vacancy
Job Description
We are the movers of the world and the makers of the future. We get up every day roll up our sleeves and build a better world -- together. At Ford were all a part of something bigger than ourselves. Are you ready to change the way the world moves
Fords Electric Vehicles Digital and Design (EVDD) team is charged with delivering the companys vision of a fully electric transportation future. EVDD is customer-obsessed entrepreneurial and data-driven and is dedicated to delivering industry-leading customer experience for electric vehicle buyers and owners. Youll join an agile team of doers pioneering our EV future by working collaboratively staying focused on only what matters and delivering excellence day in and day out. Join us to make positive change by helping build a better world where every person is free to move and pursue their dreams.
In this position
The Administrative Assistant & Coordinator for the Head of Design will partner with a team of studio coordinators who proactively enable the design studios office operations Design leadership team and Design team members for optimal function. This person would have the ability to operate with a high degree of autonomy and utilize their strong collaboration skills to partner with key stakeholders including HR Business Partners departmental Operations Leads Chief of Staff and global team members.
This role is located in Dearborn Michigan
Responsibilities
What youll do
- Coordinate complex calendars schedule meetings appointments and manage detailed travel arrangements (domestic and international) including itinerary planning changes and consideration for different time zones.
- Manage expense reporting processes including completing reports for the Head of Design and reconciling credit cards.
- Ensure Head of Design preparedness for meetings and engagements securing required materials logistical details etc.
- Proactively anticipate the needs of the Head of Design taking initiative to address potential issues before they arise.
- Maintain and organize Outlook communications and folders as appropriate keeping the Head of Design well-organized and aligned to Company records and retention schedules.
- Serve as the Head of Designs liaison to various internal and external parties handling correspondence preparing reports and assisting with creating presentations.
- Attend select meetings to take notes track assignments and follow up on assigned action items.
- Manage and coordinate executive and employee touchpoints for the Head of Design such as skip level meetings new employee greetings and developmental conversations ensuring seamless scheduling and effective connection points that support organizational culture and employee development.
- Continuously seek process improvements to increase productivity and efficiency of the Design organization.
- Support and assist onsite events hosted by Design and support special projects as needed.
- Handle confidential business-related data with the utmost discretion integrity and sound judgment regarding appropriate information sharing.
Qualifications
Youll have
- High School Diploma
- 3 or more years of experience as an executive assistant supporting senior leader(s).
- Knowledge of administrative procedures software applications (such as Microsoft Office Word Excel PowerPoint Teams etc.) records management systems and other business procedures and terminology.
- Excellent organizational skills time management skills and attention to detail including anticipating needs and being proactive.
- Excellent writing editing and proofreading skills.
- Displays a high degree of professionalism to maintain confidential information deal with people tactfully and help establish strong relationships and positive communication.
- Ability to work collegially within a team environment in an open concept office area.
- Ability and willingness to support a team with global operations and manage various time zones to promote meeting participation and employee engagement.
Even better you may have.
- Bachelors Degree
- Work experience includes office project or logistics management experience in a high energy and creative professional environment.
- Ability to prioritize manage and deliver on multiple assignments with minimal supervision
- Ability to adapt to a rapidly changing environment
You may not check every box or your experience may look a little different from what weve outlined but if you think you can bring value to Ford Motor Company we encourage you to apply!
As an established global company we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe or keep you close to home Will your career be a deep dive into what you love or a series of new teams and new skills Will you be a leader a changemaker a technical expert a culture builderor all of the above No matter what you choose we offer a work life that works for you including:
Immediate medical dental vision and prescription drug coverage
Flexible family care days paid parental leave new parent ramp-up programs subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement fertility treatments and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays including the week between Christmas and New Years Day
Paid time off and the option to purchase additional vacation time.
This position is a salary grade 6.
For more information on salary and benefits click here: sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race religion color age sex national origin sexual orientation gender identity disability status or protected veteran status. In the United States if you need a reasonable accommodation for the online application process due to a disability please call 1-.
Onsite work of four days per week may be required for candidates within commuting distance of a Ford hub location. #LI-Hybrid #FDOPSJOB #LI-LS1
Required Experience:
Director
Employment Type
Full-Time
