Administrative Assistant

Job Summary

We are seeking an extremely competent Administrative Assistant in Chicago to support the office of the North American CEO/Global President with day-to-day administrative and operational duties reporting to the Senior Executive Assistant. This is an onsite hybrid work model position. The ideal candidate is someone who is proactive resourceful highly organized diligent detail-oriented efficient and takes initiative. They will be unflappable and thrive in a high-intensity fast-paced environment. Due to the nature of the work the candidate must have meticulous attention to detail and be able and eager to juggle multiple responsibilities. They should also be curious and eager to learn about AI and tech-enabled solutions.

Responsibilities

• Support the NA CEO/Global Presidents Executive Assistant with logistics including:
• Assist with calendar management including scheduling meetings and appointments
• Help coordinate travel arrangements and prepare detailed itineraries
• Handle expense reporting and reimbursements
• Maintain organized filing systems both digital and physical
• Assist with event planning and coordination (e.g. team meetings offsites celebrations)
• Cover for the senior EA during absences or high-volume periods
• Collaborate with other administrative staff across departments to ensure seamless operations
• Uphold confidentiality and discretion in handling sensitive information
• Special projects as assigned
• Familiarity and a high level of comfort with Microsoft Office (especially PowerPoint)

Qualifications

Basic Qualifications:

• BA or BS degree
• At least 1-2 years of professional administrative experience in a fast paced professional environment
• Available to be in office 3-4 days a week minimum
• Proficient in MS Office (Word and Excel) with strong PowerPoint skills and experience editing presentations
• Extreme attention to detail ability to multi-task and juggle priorities
• Smart self-starter resourceful and ready to jump in
• Solution-oriented in a fast paced environment
• Excellent communications skills
• Experience in meeting coordination and event planning
• Experience working on multiple projects
• Client service experience a plus

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

• Medical
• Dental
• Vision
• 401k (with employer match)
• Tuition Reimbursement
• Juice Money - $60 monthly reimbursement to be used towards purchases that nourish your health mind body and soul
• MyDays Flexible holiday schedules
• Short-Term Disability
• Paid Employee Family Leave
• Family Building Benefit

Salary range: $60000 - $80000

Where an employee or prospective employee is paid within this range will depend on among other factors actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employees/applicants background pertinent experience and qualifications.

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race color religion gender age ethnic or national origin protected veteran status physical or mental disability sexual orientation gender identity marital status or citizenship status.

#LI-RJ1

We makeour careers website accessible to any and all users. If you need an accommodation to participate in the application process please contact us at . This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume messages sent to this email address that are not related to an accommodation cannot be answered.