Administrative Assistant

DLA Piper is at its core bold exceptional collaborative and supportive. Our people are the backbone heart and soul of our firm. Wherever you are in your professional journey DLA Piper is a place you can engage in meaningful work and grow your career. Lets see what we can achieve. Together.

Summary

The Administrative Assistant provides clerical and administrative support to staff managers and/or directors for an assigned area or department. The Administrative Assistant answers phones creates and/or types Word Excel and PowerPoint documents tracks data processes invoices maintains department files schedules meetings etc. The Administrative Assistant provides administrative support to staff managers and/or directors for an assigned area or department.

Location

This position is located in our Seattle office. The position requires in-office/onsite presence in our Seattle office 5 days a week.

Responsibilities

• Manages and maintains various calendars. Responsible for setting up appointments and meetings as needed.
• Processes department invoices. Reviews for accuracy and submits for approval. Interacts with Accounts Payable to ensure checks are processed.
• Arranges staff travel. Compiles all receipts to submit for travel reimbursement. Reviews receipts to reconcile credit card charges. Completes expense reports as required.
• Maintains department files to include both hard and electronic copies. May index and close files as necessary.
• Orders supplies for department or area. Tracks usage and replenishes supplies and stock as necessary.
• Opens and distributes incoming mail. Prepares outgoing mail to include UPS shipments priority mail and certified mail.
• Answers telephone and takes detailed massages. Forwards/transfers calls as necessary.
• Makes copies assembles reports and/or sends electronically as requested.
• Schedules conference rooms hospitality services videoconferencing equipment etc. Confirms arrangements.
• Types proofreads and edits/updates various documents to include memos letters contracts spreadsheets emails etc.
• Coordinates office and/or department events to include Blood Drives special events parties etc.
• Performs other duties specific to assigned office/desk. These may include working with vendors to finalize purchases issuing office badges functioning as receptionist as necessary etc.
• Other duties assigned.
  
  

Desired Skills
Must have intermediate level skills in Word and Excel and have the ability to learn additional skills through in-house training and education. Must be able to type 50 wpm. Intermediate level skills in Word Excel and PowerPoint. Strong communication and interpersonal skills required to interact with staff and attorneys on a regular basis. Good organizational skills are necessary to maintain files coordinate schedules and track a variety of data. Ability to work effectively in a fast-paced environment.

Minimum Education

• High School or GED
  

Preferred Education Level

• Bachelors Degree

Minimum Years of Experience

• 2 years experience providing clerical and administrative support.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty there are certain universal requirements that are expected of all DLA Piper employees which include but are not limited to:

• Effectively communicate verbally and in writing with clients lawyers business professionals and third parties.
• Produce deliverables answer phone calls and reply to correspondence in an efficient and responsive manner.
• Provide timely accurate and quality work product.
• Successfully meet deadlines expectations and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in both physical and sedentary activity such as (a) working at a computer for extended periods of time including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
• Ability to work under pressure and manage competing demands in a fast-paced environment.
• Perform all other duties tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified at the firms discretion in the future.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification nor should it serve as the sole criteria for personnel decisions and actions. The job duties requirements and expectations for this position may be modified at the Firms discretion at any time. This job description does not change the at-will nature of employment.

Application Process

Applicants must apply directly online instead of sending application materials via email.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process please contact .

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firms expected hiring range for this position is $30.38 - $36.00 / hr.

The compensation offered for employment will also be dependent on other factors including the candidates experience skills educational and professional background and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance and 401(k).

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DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.Job applicant poster viewing center.