Executive Assistant -Facility Management

TITLE: Exectuive Assistant

PAY RANGE:$43347 - $50523

HIRING SPECIFICATIONS:

Required Education and Experience:

1. High School Diploma HiSET or GED.
2. Three years of administrative support experience at an executive level.
3. Advanced experience and knowledge in working with Microsoft Office programs (Word Excel Outlook Access and PowerPoint).
4. Skilled in use of information system databases.
5. Skilled in use of common office equipment (copier printer scanner fax machine and telephone).
6. Competency working in a culturally diverse environment or the willingness to acquire these skills.

Desired Education and Experience:

1. Experience and working knowledge of labor unions collective bargaining and grievance procedures.
2. Experience with Infinite Campus IFAS and Applitrack.

Knowledge Skills and Abilities:

1. Effective oral and written communication skills.
2. Computational skills for completing reports and other forms.
3. Ability to travel from building to building within district.
4. Ability to discern food quality by sight taste and smell.
5. Ability to work under stress time and heat pressures.
6. Ability to organize and prioritize time and tasks.
7. Sound knowledge of preparation service sanitation and safety standards.

BASIC FUNCTION:

This position provides project management and administrative support with minimal supervision. A high level of personal discretion and judgment in dealing with confidential matters is applied. This position serves as a liaison between department leadership and supervisors and employees to ensure accurate and timely communication of District information. This position monitors on-going projects and answers general questions as necessary. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the assigned department.

ESSENTIAL FUNCTIONS:

1. Compile and extract data from multiple sources including department specific programs merging it to create professionally acceptable reports documents and presentations.
2. Coordinate and manage ongoing projects under the direction of department leadership.
3. Monitor and maintain financial activity and records relating to budgeting purchasing and payroll.
4. Assist with meeting scheduling documentation and communication.
5. Answer incoming calls and emails field questions and initiate follow up communication.
6. Be a critical thinker and problem solver with minimal or no direction.
7. Passion for learning and the ability to adapt skills to the changing needs of the organization.
8. Work across the organization to achieve common goals independently or in a team setting.
9. Communicate effectively and appropriately both verbally and in writing.
10. Work as part of an administrative support team.
11. Prioritize tasks and manage time effectively.
12. Demonstrate use of courtesy and tact in dealing with sensitive situations.
13. Maintain a clean and organized work space.
14. Attend work on a prompt and regular basis.
15. Maintain confidentiality.
16. Maintain satisfactory and harmonious working relationships with the public students and other employees.
17. Assist with other duties as assigned.

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

1. Attend work on a prompt and regular basis.
2. Maintain confidentiality.
3. Maintain satisfactory and harmonious working relationships with the public students and other employees.
4. Assist with other duties as may be assigned

POSITION INVENTORY:B23

FLSA STATUS: Non-Exempt

POSITION TYPE: PARA

FT/PT:Full Time

DAYS:260 HOURS: 8hour day

PHYSICAL REQUIREMENTS: Standing walking sitting bending/stooping reaching/pushing/pulling climbing/stairs driving lifting (20 lbs) Carrying (25 feet) manual dexterity skills (telephone computer other)

WORKING CONDITIONS: Mostly indoors occasionaloutdoors and exposure in extremes of temperature/humidity

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties responsibilities or requirements. Individuals may be required to perform anyother job-related instructions as requested by their supervisor subject to reasonable accommodation.

Approved By:MK

Date:07/10/2025

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and/or a motor vehicle record check.

Des Moines Public Schools offers agenerous benefits packageincluding:

IPERS

• Enrollment in IPERS (Iowa Public Employee Retirement System)a defined benefit plan

Insurance Benefits

1. Single and Family Health Insurance at no cost to the employee during the first plan year of employment (July 1 - June 30). Premium cost is $600/year after that.
1. Employees can earn up to $600/year via participation in the Healthy U program.
2. Des Moines Public Schools Benefit Information: Moines Insurance plan information :Employee Benefits - Des Moines Public Schools ()

Current Monthly premiums paid by the district for eligible employees (subject to change effective July 1):