Accounts Receivable Clerk
Accounts Receivable Clerk
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Job Description
COMPANY OVERVIEW
Gowan/Garrett Inc. is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services including planning consulting and operations and are Houstons largest single-source provider of premier construction tenant buildouts fabrication HVAC contracting and mechanical services. Over the years weve built solid long-term client relationships that have resulted in 85% repeat business.
POSITION SUMMARY
The Accounts Receivable Clerk position will assist the Accounting Department with its day-to-day accounting functions and duties to support the smooth operation of the department. This role involves ensuring accurate and timely invoicing processing payments and maintaining financial records. The ideal candidate will have strong attention to detail excellent communication skills and the ability to work independently and as part of a team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential responsibilities include but are not limited to performing the following regularly or as a backup:
- Support organizational sustainability initiatives including carbon footprint reduction efforts
- Ensure all required documentation is attached to job records including Notices to Proceed Contracts Purchase Orders Work Orders Billing Packets and Sales Tax Certificates. Follow up on any missing items
- Confirm Sales Tax Certificates are properly filed and completed in the appropriate system or folder. Notify project management of any discrepancies
- Maintain and distribute logs of new Work-in-Progress (WIP) jobs to designated team members
- Assign and communicate job responsibilities for new WIP projects to appropriate personnel
- Record and track financial transactions such as deposit fees merchant service fees and ACH payments
- Prepare and submit monthly project management aging reports
- Update account records with new customer information and account changes
- Assist with the preparation and submission of lien waivers and Letters of Intent
- Review service posting reports for credits confirm completion and coordinate rebilling if necessary
- Perform account reconciliations as assigned
- Scan and attach billing documents as time permits
- Provide phone support on scheduled days and as needed in the absence of the receptionist
- Perform additional administrative or operational tasks as assigned
QUALIFICATIONS / REQUIRED ATTRIBUTES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must demonstrate professionalism integrity and unquestionable ethics and is a respectful team player
- Must be self-motivated and able to work efficiently in a fast-paced environment
- Must have excellent organizational communication strategic technical analytical problem-solving and multi-tasking skills
- Must have high standards of quality with attention to detail
- Must possess ability to manage and supervise personnel
- Must build positive working relationships with multiple levels of employees management suppliers and customers
- Must demonstrate commitment to Company values
PREFERRED EDUCATION and/or EXPERIENCE
- High School diploma associate or bachelors degree in accounting or finance or equivalent preferred
- Proven experience in accounting operations or a similar role is essential
- Must demonstrate proficiency in Microsoft Office applications (i.e.: Outlook Word Excel etc.)
- Excellent attention to detail and accuracy
- Good communication and interpersonal skills
- Ability to handle sensitive information confidentially
PHYSICAL DEMANDS
The physical demands described here are representative of those associated with working in a typical office environment and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project manufacturing or weather conditions. The noise level in the work environment is usually moderate to loud.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
Equal Opportunity Employer/Veterans/Disabled
#gowgar
Employment Type
Full-Time
