Payroll Specialist 2

Equitable and Inclusive Hiring at Disability Rights California (DRC)

At Disability Rights California (DRC) we are committed to creating an equitable accessible and inclusive experience for all applicants. Below weve outlined important details to ensure you feel fully supported throughout the hiring process.

Examples of reasonable accommodations include:

• American Sign Language (ASL) interpretation
• Alternative formats for interview materials (e.g. large print Braille digital files)
• Interview questions provided prior to the interview
• Extended interview time
• A quiet or distraction-free interview setting
• Adjustments to the interview format for accessibility (e.g. pinning participants)
• Assistance with reading or note-taking during interviews

If you require an accommodation due to a disability to complete this application OR you are experiencing issues submitting your application and accompanying materials please e-mail: . Please note resume and cover letter are required. Incomplete applications will not be considered.

People with disabilities people of color people in all protected classes and formerly incarcerated people are encouraged to apply. Make a difference! We fight for the rights of people that have disabilities.... JOIN US!

LOCATION:

Hybrid - Telecommute/Office 2 days a week - Sacramento CA

EMPLOYMENT STATUS:

Exempt; Regular; Full time.

SALARY RANGE:

$57838/$29.66 - $84754/$43.46

Band 7 (Step A J)

We base salary offers on program budget experience and an internal equity analysis. Therefore our offers are firm.

EXCELLENT BENEFITS

Including 8% 401k Match a language differential up to $250/mo. Health (HMO and PPO options) dental vision basic life insurance short-term and long-term disability insurance and flexible spending accounts (medical dependent care and commuter). Additionally we offer ample vacation sick/self care leave and eighteen paid holidays (including the last week in December) and more.. We are a Public Service Loan Forgiveness (PSLF) - eligible employer.

APPLICATION DEADLINE:

Open until filled. Applications should be received by July 30 2025 to be considered for the first round of interviews. Resume and cover letter are reviewed and required. Incomplete applications will not be considered.

WHO WE ARE

Disability Rights California (DRC) defends advances and strengthens the rights and opportunities of people with disabilities.

DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world people with disabilities are supported valued included in their communities afforded the same opportunities as people without disabilities and make their own decisions.

DRC values all forms of human diversity. We are committed to a culture of belonging where all people are welcome. In order to be effective advocates for all people with disabilities we must address discrimination in all its forms including the unique challenges faced by people who experience the intersection of multiple systems of discrimination.

PURPOSE OF THE JOB

- 55% Payroll Processing

- 45% Database Maintenance & General Accounting Work (A/P Grant

Timesheet Processing Auditing Payroll System Information)

- 5% General DRC Activities

- The Payroll Specialist 2 is responsible for accurate and timely processing

and recording of DRCs biweekly payrolls in compliance with wage & hour

laws and tax regulations retirement plans and quarterly reconciliations

garnishments accounts payable light journal entries and reconciliations

pertaining to personnel related transactions and any other payroll related

duties in a fast-paced environment. This position reports to the

Designated Accounting Management for performing the duties of Payroll

Specialist 2 as outlined below:

JOB RESPONSIBILITIES

- Using Paylocity software process and review biweekly payrolls for

approximately 350 () employees. Maintain organized payroll related

records and perform audits and reconciliations of payroll information on a

biweekly quarterly fiscal and yearly basis.

- Apply direct payroll knowledge to evaluating and processing all

timesheets personnel action notices 401k changes payroll deductions

and other payroll related documents. Calculate payroll for staff on leave

and coordinate benefits with 3rd party agencies. Verify HR input of pay

increases and benefit elections and all other payroll changes in

compliance with CA Labor laws policies and procedures.

- Apply direct knowledge regarding calculating employee wages and

salaries including overtime and other earnings and deducting taxes

benefits and other withholdings.

- Design and maintain complex Excel worksheets for payroll benefits and

other related items.

- Maintain desk procedures checklists and all electronic filing systems

including scanning documents as necessary.

- Accurate and timely processing of Accounts Payable Tax Agency

garnishments and State Agency correspondence (EDD responses &

Worksite Reporting) as it relates to payroll.

- Process weekly accounts payable vouchers for all temporary agency

employees journalizing entries and monitoring agency use against

budgeted amounts.

- Responsible for processing grant time reports in DRCs case management

systems maintaining individual employee grant splits

- Provide professional and compassionate customer service through timely

communication with DRC staff and vendors about problems and questions

surrounding payroll. Proven ability in handling sensitive employee

information with discretion and confidentiality.

- Responsible for preparing ad hoc reports as requested in the Paylocity

and DRCs case management systems and assisting with preparation of

necessary reports and schedules for various annual audits.

- Provide backup support to other accounting staff during absences

- Participation in outreach activities to minority and underserved

populations monthly staff meetings and training as needed or assigned.

- Other duties as assigned.

- This is not a supervisory position

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

(Applicants MUST meet EACH of the minimum qualifications to be considered for an interview.)

- Associates Degree in Business or Accounting with 3 years direct payroll

accounting experience or 6 years of direct payroll accounting experience

serving 300 employees applying CA wage and hour laws.

- Demonstrated Accounting knowledge including general ledger accounts

payable and reconciliation experience with the ability to apply GAAP to all

Accounting transactions. Extensive experience using an electronic payroll

and enterprise accounting software.

- Direct experience producing quarterly and annual payroll reports applying

basic 401k law requirements and EDD benefits pertaining to FMLA/CFRA

or PFL regulations

- Demonstrated intermediate to advanced knowledge in Excel.

- Ability to manage high levels of data in a fast-paced environment using

critical decision making and problem-solving skills. Ability to handle

sensitive and confidential material.

- Strong verbal and written communication skills needed and the ability to

communicate with various levels of management.

DESIRABLE QUALIFICATIONS

(Applicants DO NOT have to meet any of the Desirable Qualifications to be considered for an interview.)

- B.S in Accounting.

- Microsoft Office 2023 or later.

- Non-profit Multi-fund accounting experience using Sage MIP software.

- Paylocity payroll experience.

- Multi-location accounting experience.

- Case Management Software experie

TRAVEL REQUIREMENTS

Ability to travel infrequently for activities such as training or outreach activities

up to 10% of the time.

WORKING CONDITIONS

The following describes general working conditions and requirements of the job

which can be performed with or without disability-related reasonable

accommodations:

Duties are performed between an office or home environment and the field

in a wide range of settings including courthouses facilities or other institutional

settings or in community-based settings.

Duties require regular communications over online platforms.

Must be able to transport oneself to work-related meetings training and

community events.