Sr. Administrative Assistant (A)
Sr. Administrative Assistant (A)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Current Employees:
If you are a current Staff Faculty or Temporary employee at the University of Miami please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet please review this tip sheet.
The Department of Chemistry has an exciting opportunity for a full-time Sr. Administrative Assistant to work in the Coral Gables campus.
The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate
the efficient operations of the office.
CORE JOB FUNCTIONS
1. Supports department and/or department leadership with daily clerical tasks.
2. Collects reviews analyzes complex and/or confidential data and prepares reports charts budgets and other presentation materials.
3. Responds to or routes non-routine priority or confidential inquiries from external or internal sources with correspondence or other
messaging on behalf of department leadership.
4. Plans meetings and takes detailed minutes as needed.
5. Answers phone calls provides information to callers or connects callers to appropriate staff.
6. Schedules appointments and updates calendars.
7. Makes travel arrangements and reservations for department leadership and staff as needed.
8. Composes and types correspondence such as informative materials; creates spreadsheets and presentations.
9. Greets and provides general support to visitors.
10. Develops and maintains department filing system.
11. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as
necessary.
CORE QUALIFICATIONS
Education:
High school diploma or equivalent
Certification and Licensing:
Not Applicable
Experience:
Minimum 3 years of relevant experience
Knowledge Skills and Attitudes:
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records files reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with attention to detail
Proficiency in computer software (i.e. Microsoft Office)
Department Specific Functions
Creates and distributes Qualtrics surveys to streamline department processes
Create survey data reports with the data collected and distributing to the department chair.
Collaborate with the Ungraduated Director to make grade changes drop-adds incomplete forms faculties syllabi and summer transfer evaluations.
Assist with job postings scheduling work assignments and onboarding for student workers
Process DS-2019 applications and other necessary documents for J-1/H-1 Visa (i.e. visiting scholars)
Responsible for regularly updating department social media and website
In concert with UM ensures Hurricane preparedness for the department including maintaining up-to-date policies and procedures training relevant departmental staff members and securing department as necessary.
Responsible for managing space allocations (USpace) and access control for the department; Canelink access key request parking
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
A5Required Experience:
Senior IC
Employment Type
Full-Time
