Executive Assistant, Global Procurement & Supply Chain

Position Title: Executive Assistant Global Procurement & Supply Chain

Position Type: Regular - Full-Time

Position Location: Oakbrook Terrace

Requisition ID:36698

We are looking for an Executive Assistant based out of our Oakbrook Terrace corporate office who will support our Chief Procurement Officer and VP of Global Supply Chain. The ideal candidate will have expertise in managing global calendars/travel SAP Expenses Concur Microsoft Office and Coupa systems along with excellent confidentiality and prioritization skills.

Accountabilities:

• Manage the overall coordination of calendars as well as meetings and conference calls in multiple time zones using Outlook.
• Responsible for coordinating all details surrounding meetings including making travel arrangements booking meeting rooms ordering catering and other support required.
• Manage information flow and emails from both internal and external sources organizing and responding accordingly.
• Travel arrangements via Concur organizing and scheduling with the McCain Travel Department all flights hotel bookings rental cars etc.
• Assist with management of SharePoint sites (i.e. creating folders assisting team with navigation).
• Preparing documentation as requested using the Microsoft Suite of products including PowerPoint Word and Excel.
• Maintain organization charts using Visio.
• Assist with the onboarding of new employees in the department by requesting network accounts computer equipment and scheduling onboardingcalls/meetings.
• Creating and submitting expense reports using SAP software.
• Process departmental invoices and respond to vendor queries re. payment through our Coupa system.
• Act as a back-up for other assistants during illness or vacations as needed.
• Troubleshoot laptop/phone issues occasionally.
• May be assigned additional administrative tasks as required to support business needs.

Qualifications:

• A minimum of 10 years of executive administrative experience including 23 years supporting C-Suite executives in a fast-paced high-demand environment.
• Strong knowledge of Windows and the Microsoft Office suite of products and be willing to and be adept at learning new software programs.
• Excellent verbal and written communication skills.
• An ability to work in a team environment and be equally comfortable working independently.
• A positive attitude even in intense situations with tight deadlines.
• Exceptional organizational skills thinking ahead on tasks to anticipate future needs and/or potential challenges that may arise.
• Ability to problem solve daily exercising sound administrative judgement with a sense of urgency and in absence of supervision.
• An adaptable and collaborative style respecting the needs and contributions of others.
• This position requires diplomacy confidentiality and the ability to prioritize.

About McCain.

At McCain were feeding the world: from French fries to cakes we contribute to the important role food plays in peoples lives. Thats why were dedicated to ensuring our core valuesFamily Authentic Trusted and Qualityshine through every day. As a privately owned family company with over 60 years of experience a presence in more than 160 countries and a global team of 22000 people our values and culture are at the heart of everything we do. We believe that we can work together along with our business and community partners to bring sustainable growth and positive change today tomorrow and for generations to come. Join us and see how you can MAKE IT at McCain!

Leadership Principles.

Our principles each with related practices guide our actions across the organization. Together they address how McCain interacts with our customers and employees and how we work as individuals and collectively to find success. While each role adheres to the Leadership Principles individual roles may focus more on a specific principle or principles.

• We are customer obsessed. Customers are our starting point. By understanding their needs and leveraging data and consumer insights we drive mutual success.
• We think big and plan ahead. Through ambition curiosity and smart risks we can accomplish goals refine processes and innovate to scale success.
• We bring out the best in our people. We create safe spaces for our people so that trust and empowerment come naturally. Inclusion is about listening first showing humility and working together.
• We act like owners. Together we clear obstacles and do the work that makes us all successful and proud to be part of McCain.

The McCain experience.

We are McCain: this statement is about our power collectively and our importance individuallyyour impact is a significant part of the business. Our winning culture focuses on authenticity and trust so we can always bring out the best in our people. Here you have the opportunity to learn grow and thrive while being yourself. Join our team to see why were better together.

#LI-McCain25

#Hybrid

Compensation Package:$52600.00-$70200.00 USD annually

The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience skill set education/training and other organizational needs.

Benefits: At McCainwere on a mission to create a winning culture that puts employee safety and wellbeing at the heart of what we do every day. We understand and appreciate that each persons needs are unique and ensure our benefits & wellbeing programs reflect that. Employeesare eligible for the following benefits:health coverage (medical dental vision prescription drug) retirement savings benefits and leave support including medical family and bereavement. Wellbeing programs include vacationandholidays company-supported volunteering time and mental health resources. Coverages are aligned to country provincial and state governing plans and can vary by work level location and nature of the benefit details available during the application process.

Your well-being matters to us and were here to provide you with the necessary resources to support you in being your best self at work and at home.

McCain Foods is an equal opportunity employer. As a global family-owned company we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity resilience and success and makes our business qualified applicants will receive consideration for employment without regard to race religion color national origin sex age veteran status disability or any other protected characteristic under applicable law.

McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms) please let us knowand we will work with you to find appropriate solutions.

Your privacy is important to us. By submitting personal data or information to us you agree this will be handled in accordance with McCains Global Privacy Policyand Global Employee Privacy Policy as applicable. You can understand how your personal information isbeing handled here.

Job Family:General & Administration
Division:Global Project Management Office
Department:Global Procurement and PMO
Location(s): US - United States of America : Illinois : Chicago
US - United States of America : Illinois : Oakbrook Terrace

Company:McCain Foods USA Inc.