Assistant Secretary, Bilingual
Assistant Secretary, Bilingual
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Job Description
JOB TITLE: Assistant Secretary
Job Summary:The job of Assistant Secretary is done for the purpose/s of providing requested clerical support at school site; communicating various information regarding activities and/or in response to requests; and providing for timely and accurate distribution of materials.
Essential Job Functions:(functions may vary according to assignment but may include the following)
- Supports principal and assistant principals in both routine and confidential areas for the purpose of providingassistance with their administrative functions.
- Maintains various records schedules files rosters etc. for the purpose of documentingand/or providing reliable information.
- Monitors financial related information (e.g. class size attendance time sheets etc.) forthe purpose of documentingactivities for reimbursement and/or adhering to policies.
- Processes documents and materials (e.g. schedules agendas mail calendars etc.) for the purpose of disseminating information to appropriate parties.
- Composes documents (e.g. correspondence agendas minutes bulletins reports etc.) for the purpose of communicating information to school and district personnel the public state officials etc.
- Responds to inquiries of staff the public parents and/or students for the purpose ofproviding information and/or direction as may be required.
- Assists with the ordering and distribution of supplies and orders as assigned for the purpose of providing adequatematerials for employees.
- Oversees a variety of schooled or statewide programs as assigned (i.e. substitutespagers phone system masterschedules building use etc.) for the purpose of meeting school district and/or state requirements and ensuring thesmooth operation of the school.
Other Job Functions:
- Assists other personnel as may be required for the purpose of supporting them in thecompletion of their workactivities.
- Supervises the work of student assistants and volunteers for the purpose of ensuringaccurate work.
- Handles funds as assigned for the purpose of processing student fees sale of productsetc.
- Assist with health office duties as needed.
Qualifications:
- Experience Required:Prior job-related experience.
- Skills Knowledge and/or Abilities Required:
- -Skillsto operate standard office equipment including use of computer applications useEnglish in both written andverbal form use correct spelling grammar and punctuation.
- -Knowledgeof standard office equipment.
- -Abilitiesto sit for prolonged periods understand and carry out oral and writteninstruction. Significant physicalabilities include reaching/handling/fingeringtalking/hearing conversations near visual acuity/visualaccommodation.
- Education Required:High School diploma or equivalent.
- Licenses Certifications Bonding and/or Testing Required:-Oregon Fingerprint and Criminal Check clearance Cardiopulmonary Resuscitation andFirst Aid Certificates.
Other Requirements:Bilingual Required
Work Shift:Monday through Friday25-26 school year 213-day work calendar prorated based on hire date 8hrs per day.
Please answer the following questions in your cover letter:
- Please describe why you chose to apply for a position with this specific school.
- If hiredwhat goals might you havefor this position and how would you implement them
Employment Type
Full-Time
