Senior Accounts Payable Specialist

POSITION SUMMARY

Position is responsible for monitoring reviewing and processing invoice entries for the company. Processing vendor payments by verifying and coding invoices into the accurate general ledger accounts. Reviews reconciles and monitors vendors monthly statement to ensure payments are captured and monitors all past due AP invoices. Contacts vendors regarding accounts discrepancies and trains employees on entering accounts payable data and company processes and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Performs day to day AP/AR for multiple airport locations by reviewing and processing all invoices from operations and ensures that the companys policies and procedures for purchasing approval are followed.

Reviews data entered from operations accounting associates and verifies that vendor entry coding and subaccounts are correct. Approves and reviews batches to process payments.

Managing American Express and Visa credit card reconciliation process.

Prepares and processes weekly checks ACH and credit card payments to vendors.

Researches and resolves discrepancies with vendor invoices by reviewing vendor statements for all entities.

Respond to accounts payable questions from internal and external customers including outstanding balances payments discrepancies and invoice reconciliation.

Assists accounting manager and provides support to the operations regarding resolution for coding discrepancies.

Ensures vendor records are current in R365 system. Follows policy and procedures on any changes made to vendor record and receives proper documents to initiate changes.

Trains new accounting associate and other employees on AP processes and procedures for entering invoices approval process based on company policies and procedures.

Functions in accordance with established standards procedures and applicable laws.

Communicates weekly with Cash Manager to review vendor checks to be released.

Research and resolve payments 90 days outstanding.

User administrator for expense point.

Assists with audits and provides supporting documentation for external auditors as requested.

Performs other duties as assigned.

Other Responsibilities

Adheres to applicable regulatory requirements organizational policies and procedures and departmental guidelines.

Assists with compiling and reviewing the corporate American Express and VISA accounts.

QUALIFCATIONS

The qualifications listed below are representative of those required to successfully perform the essential duties and responsibilities of this position.

Education Experience

Associate degree in accounting or finance or equivalent. A minimum of four years of accounts payable experience; and/or an equivalent combination of education training and experience.

Knowledge Skills and Abilities:

Solid verbal and written communication skills; ability to effectively communicate with employees customers vendors and/or others as required.

Knowledge of generally acceptable accounting principles and account payable principles.

Intermediate proficiency in Microsoft Word Excel; ability to prepare letters spreadsheets and/or other documents as required.

Ability to handle competing priorities in a fast-paced environment.

Must be detail oriented and organized.

Good problem-solving skills; and ability to deliver results.

Good interpersonal team building and ability to collaborate and work effectively with others.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally required to stoop kneel crouch or crawl.
• Frequently required to stand; walk; sit; talk; hear; use hands to finger reach with hands and arms.
• Occasionally required to lift and/or move up to 10 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regular on-site attendance is required.
• Work is primarily in a climate-controlled office building with moderate noise level.

Required Experience:

Senior IC