Administrative Specialist, Supporting Global Access Strategy & Pricing (GASP) Oncology Team

Why Patients Need You

A career with us is about discovering breakthroughs that change patients lives. A high performing administrative teamis essentialto bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient find solutions and collaborate with others to achieve our purpose.

What You Will Achieve

In your role you will providedaily organizational and administrative support totheGASP-Oncology head. This includes the handling of daily routine tasks in order to maximize operational efficiency. With ahigh level of discretion and confidentiality you willorganize and coordinate meeting and travel arrangements in house and/or off site from other Pfizer locations.

This Administrative Assistant role will be responsible for providing administrative support to the head of GASP-Oncology and the GASP-O Team Leads The role involves leading/supporting several project initiatives as well as day-to-day administrative responsibilities to the head of GASP-O and direct reports.

How You Will Achieve It

• Provide administrative support to the GASP-O team including calendar management travel coordination of team meetings meeting management and logistics and full expense report support.
• Provide administrative support to the GAV-O Leadership Team (GOLT) with meeting planning tracks decisions and outcomes from meetings proactively follows up to ensure deliverables are met prepares and drafts recommended agendas for key meetings meeting material coordination and distributes meeting minutes.
• Proactively identify and resolve potential challenges in meeting calendar and travel management.
• Manage document resources on SharePoint site. Maintain the team SharePoint sites ensuring all documents are organized in a logical and easy to access manner; provides recommendations for enhancements and partners with others to implement
• Able to edit and proofread but also create documents with some guidance using advanced Microsoft Office capabilities
• Work closely with outside vendors providing support when needed with meeting scheduling and office space.
• Support project management and HCP engagement (i.e. Engage) as requested.
• Manage Purchase Orders through the Ariba PBG PoD and ePA3 systems also tracking payment of invoices as requested.
• Lead or support different GASP-Oncology optional projects and initiatives.
• Process incoming and outgoing mail including ability to handle time sensitive and confidential matters on a regular basis
• Coordinate and provide key information to other cross-functional and business partners as requested and as appropriate.
• May be asked to participate in larger initiatives such as Op Plan and provide assistance with coordination scheduling and management of documents
• Assist with onboarding of new colleagues as requested.
• Update team organizational charts and distribution lists as requested.
• Coordinate activities for meetings and events including ordering food and AV equipment managing/setting up AV equipment on site and handling issues for offsite meetings.
• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met particularly when leader is offsite.
• Work closely with the leadership Administrative Assistants about coverage within the GASP/ GAV group
  

BASIC QUALIFICATIONS

Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers develop and coach others oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.

• High School Diploma or GED with 4 years of experience required as executive administrative assistant or coordinator
• Bachelors degree preferred
• Ability to work effectively in a team-based environment and partner with internal/external stakeholders
• Self-starter proactive solution-seeking attitude anticipating team needs and actively identifying opportunities to strengthen results
• Demonstrated ability to manage tight timelines and work under pressure
• Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems
• Strong verbal and written communication skills - ability to mobilize team members and engage leadership
• Demonstrated ability to show good judgment and discretion
• Demonstrated project management experience
• Business acumen Decision making and demonstrated flexibility and diplomacy
• Ability to navigate internal organization/processes
• Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
• Strong working knowledge of Microsoft Outlook the Microsoft Office Suite (i.e. Microsoft Word Excel PowerPoint Outlook and OneNote) and SharePoint; in addition to Pfizer applications such as ePA3 Ariba PoD.
• Ability and willingness to handle special projects
• Availability to work flexible hours (early AM overtime etc.) when needed
• Demonstrate experience fostering productive relationships with other senior executive administrative staff
• General knowledge of the pharmaceutical industry and healthcare environment
• Demonstrated experience with strategic and operating plan processes
• Discretion and trustworthiness in dealing with confidential situations

Other Job Details:

• Last Date to Apply for Job: July 10th 2025.
• NOT eligible for Relocation Package
• Global Travel of up to 5-10% of the time.
• Position is hybrid and require working 2-3 days a week from NYHQ

The salary for this position ranges from $32.47 to $54.11 per hour. In addition this position offers eligibility for overtime weekend holiday and other pay premiums depending on the work schedule and the Companys policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of lifes moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution paid vacation holiday and personal days paid caregiver/parental and medical leave and health benefits to include medical prescription drug dental and vision coverage. Learn more at Pfizer Candidate Site U.S. Benefits (). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Administrative