Sr. Events Coordinator
Sr. Events Coordinator
Posted on :
07-07-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
07-07-2025
Job Description
Job Summary
The University of Utahs Stadium and Arena Event Services ( SAES ) division has an immediate opening for an experienced Event Manager. The Event Manager serves as the primary planning contact for clients hosting educational corporate social and athletic or entertainment events at Rice-Eccles Stadium. Event attendance may range from 10 to 45000 and the Event Manager is responsible for effectively communicating program details to operational teams appropriate University departments and involved third parties. Applicants are required to work a varying schedule including nights weekends and holidays and must be able to work outdoors under varying temperatures and weather conditions.
Responsibilities
Serve as the primary event planning contact for assigned clients and act as a liaison between the client Stadium and other University departments Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules regulations and policies that apply Timely production and distribution of event orders information sheets layouts and timelines to all Stadium departments Coordinate services with vendors and appropriate University entities including catering AV parking ushers security etc. Maintain frequent direct communication with clients throughout the planning process so that timelines are met and changes are efficiently managed Create deliver and monitor all client financial documents including pre-event budgets event orders and post-event Serve as the primary event planning contact for assigned clients and act as liaison between the client Stadium and other University departments Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules regulations and policies that apply Timely production and distribution of event orders information sheets layouts and timelines to all Stadium departments Coordinate services with vendors and appropriate University entities including catering AV parking ushers security etc. Maintain frequent direct communication with clients throughout the planning process so that timelines are met and changes are efficiently managed Create deliver and monitor all client financial documents including pre-event budgets event orders and post-event settlements Attend weekly meetings including production (event detail review) Client Services Department and one-on-one with the direct supervisor Coach counsel and support Client Services Department supervisors and assistants settlements Attend weekly meetings including production (event detail review) Client Services Department and one-on-one with direct supervisor Coach counsel and support Client Services Department supervisors and assistants Supervise a part-time event assistant This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelors degree in a related field* or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required. *A related field may include one or more of the following: Business Communications Hotel Management/Hospitality or Exercise/Sport Science. Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
The University of Utahs Stadium and Arena Event Services ( SAES ) division has an immediate opening for an experienced Event Manager. The Event Manager serves as the primary planning contact for clients hosting educational corporate social and athletic or entertainment events at Rice-Eccles Stadium. Event attendance may range from 10 to 45000 and the Event Manager is responsible for effectively communicating program details to operational teams appropriate University departments and involved third parties. Applicants are required to work a varying schedule including nights weekends and holidays and must be able to work outdoors under varying temperatures and weather conditions.
Responsibilities
Serve as the primary event planning contact for assigned clients and act as a liaison between the client Stadium and other University departments Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules regulations and policies that apply Timely production and distribution of event orders information sheets layouts and timelines to all Stadium departments Coordinate services with vendors and appropriate University entities including catering AV parking ushers security etc. Maintain frequent direct communication with clients throughout the planning process so that timelines are met and changes are efficiently managed Create deliver and monitor all client financial documents including pre-event budgets event orders and post-event Serve as the primary event planning contact for assigned clients and act as liaison between the client Stadium and other University departments Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules regulations and policies that apply Timely production and distribution of event orders information sheets layouts and timelines to all Stadium departments Coordinate services with vendors and appropriate University entities including catering AV parking ushers security etc. Maintain frequent direct communication with clients throughout the planning process so that timelines are met and changes are efficiently managed Create deliver and monitor all client financial documents including pre-event budgets event orders and post-event settlements Attend weekly meetings including production (event detail review) Client Services Department and one-on-one with the direct supervisor Coach counsel and support Client Services Department supervisors and assistants settlements Attend weekly meetings including production (event detail review) Client Services Department and one-on-one with direct supervisor Coach counsel and support Client Services Department supervisors and assistants Supervise a part-time event assistant This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelors degree in a related field* or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required. *A related field may include one or more of the following: Business Communications Hotel Management/Hospitality or Exercise/Sport Science. Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Required Experience:
Senior IC
Employment Type
Temp
Key Skills
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