Events Specialist - TULSA
Events Specialist - TULSA
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Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
The University of Oklahoma is one of the best places to work in the United States and one of the top employers in the state of Oklahoma according to Forbes! We provide a professional and positive culture health/well-being benefits meaningful and purposeful work flexible work hours a partial remote/hybrid option (upon training completion) a comprehensive benefit package and more than four weeks of paid leave each year!
For over 50 years The University of Oklahoma OutreachNational Resource Center for Youth Services(NRCYS) has been improving the effectiveness of human services through training capacity-building consultation and other the years our resources have helped support the missions of various human service organizations in Oklahoma and across the nation.
Position:
The Events Specialist position performs routine records processing duties following specific rules and instructions. The position is responsible for data entry and core administrative support activities associated with the hosting of trainings meetings and conferences.
Duties:
- Data entry for events associated with the registration and records for training and conference participants. Process registrations and related payment information.
- Prepare sign-in rosters name badges confirmation letters handouts composite evaluations certificates and other event related reports.
- Prepare assemble and pack event materials for delivery and/or shipping.
- Maintain office inventory filing systems and records.
- Manage inventory storage and care of event equipment materials and supplies.
- Participate in regularly scheduled project team program and agency meetings.
- Communicate and collaborate with internal and external customers through meetings telephone and email correspondence.
- Write reports professional correspondence and other project related documents.
- Uphold safeguard and engage in activities to support the University mission NRCYS vision mission values and core principles.
Required Education: High School diploma or GED AND:
- 12 months of office/clerical experience.
Skills:
- Excellent communication and multi-tasking skills
- Acute attention to details
- Microsoft Office proficiency
- Ability to manage multiple priorities and deadlines while producing quality results
Certifications:
- n/a
Advertised Physical Requirements:
- Standard office environment
- Will occasionally work in an unconditioned warehouse to prepare boxes for events and organize inventory.
Department Preferences:
- Experience working with trainers to prepare for trainings meetings and conferences.
- Experience producing documents gathering training supplies and packing materials for trainings meetings and conferences.
Supervision:This position has no supervisory responsibilities.
Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
