Accounts Payable Clerk

Online applications are only accepted for current available positions.

Incomplete applications will be rejected. Resumes are not accepted in lieu of an application and/or the Work History section.

Any position posted may be closed or extended at any particular time during the advertisement period at the discretion of Comal County.

Working under the general supervision of the County Auditor the Accounts Payable Clerk position requires independent judgement. This individual performs a variety of moderately complex bookkeeping and accounting tasks. The Accounts Payable Clerk must possess a thorough knowledge of accounting and auditing procedures in all aspects of accounts payable for the County in order to maintain scheduled deadlines. This individual must ensure that all billings are audited and all claims are legal and legitimate obligations of the County.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Duties include the following:

• Daily review of accounting documents such as cash reports invoices requisitions purchase orders court appointed claims expenditures travel reimbursements etc. for proper accountability as required by the departmental budget.
• Must ensure the accurate and timely process of all claims presented for processing to the County Auditor and Commissioners Court.
• Resolves invoice discrepancies.
• Create and maintain necessary manual and/or computerized files and filing systems.
• Distribute and/or record and process outgoing and incoming mail.
• Performs office support work for the Auditors Office such as answering and directing telephone calls to the appropriate personnel and answering questions for visitors.
• Maintain a correct Vendor W-9 file.
• Audit monthly telephone bills of basic service long distance service copier usage and cell phone services for taxes incorrect contractual fees and any additional fees then disburse to respective departments for approval.
• Process and disburse checks for refunds invoice payments on a weekly basis.
• Has regular contact with County Officials and employees the general public and employees from other governmental entities and various suppliers of goods and services to the county to ensure adherence to proper policies and procedures.
• Attendance is an essential function of the job.

Note: The duties listed above are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position and is assigned by the supervisor.

EDUCATION and/or EXPERIENCE

High School Diploma or GED equivalent required; Associates degree (A. A.) or equivalent from two-Year College or technical school; three (3) to five (5) years related experience and/or training; or equivalent combination of education and experience. Must be proficient in data entry.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.

PHYSICAL DEMANDS

This is a sedentary position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

While performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop kneel crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is usually moderate.

*If you require reasonable accommodation in completing an application any pre-employment testing the interview process or otherwise participating in the selection process please direct your inquires to Comal County Human Resources at or.