Administrative Coordinator - Art & Design

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

• Support the functional management of the department: records keeping AD building management ordering supplies budget assist chairs with class scheduling

1. Support the functional management of the department: records keeping (catalog and curricular updates) assist chairs with class scheduling classroom management

   1. Manage the daily operations in the AD office answering phones and student questions assisting with faculty needs

   2. Facilitate department communication through newsletter emails (assisting with blog posts social media posters)

   3. Assist program directors and chair in the creation maintenance and submission of the course schedule of classes and classrooms

   4. Supervise student worker pay

      1. EPAFs for new student workers

      2. Timesheet approval for student workers and student ambassadors

   5. Maintain an Administrative Calendar with all School College and University administrative deadlines (e.g.: university scholars class schedules)

   6. Assist with keeping AD blog up to date and make changes as needed

   7. Manage student locker rentals /clean out lockers in the summer

   8. Manage the collection of 12 Art Event Credits per student through suitable app

   9. Assist student organizations with maintaining their operations (AIGA ASID)

1. Building Management

1. Manage the overstock art supply closet

2. Create semester room schedules

3. Manage building access for AD majors (lab usage) and Shore Gallery schedule

4. Manage the use of room 141 and the Shore Gallery using EvM

5. Manage the upkeep of the north side of Don Morris- turn in work orders for maintenance trash pick up grounds issues IT problems light replacement etc.

6. Manage the upkeep and maintenance of 5 AD printers in the labs: order paper toner ink turn in requests and troubleshoot when problems arise.

7. Manage the upkeep of art classrooms- trash tidiness cleaning out etc.

3. Assist with events for the department:

a. Assist with event management for various high-profile activities

1. Senior Shows (spring semester)

2. AD Cookouts

3. Senior Blessing

4. Homecoming

5. Halloween Christmas

6. Move-In Day reception & Wildcat Week Dept Meeting

7. Assist the dean with planning chapel experiences throughout the department

4. Manage the monthly and yearly AD budget.

a. Support key domestic travel program

b. Planning and working with Budget Manager to book Spring Break and study

abroad trips

c. Book buses and food for Dallas Museum Trip

5. Manage the Shore Gallery

a. Order signage for gallery calendar

b. Prepare and hang gallery shows including lighting artist nameplates hanging work

c. Set and maintain expectations for senior shows (meet with seniors manage the

install and removal of work for next the group)

d. Help the chair manage the Spring Student Competition including installation and

pick up of art not selected for the show

Skills Required

• Excellent communication skills (both written and oral)

  • With special attention to proofreading

• General competence in (or willingness to learn) spreadsheets database email voicemail scheduling software internet

• Event management - including working with campus partners

Training Modules Required

• Google Docs (Spreadsheets Documents etc.)

• Google Calendar

• Excel

• Wordpress Blogs

ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU.

• Professional

  • Bachelors degree required

  • Experience working with and supporting students

  • Evidence of a willingness to learn new technologies

• Personal

  • Ability to express care and welcome to all students

  • Organized and able to manage multiple activities simultaneously

  • Detail oriented and able to independently manage deadlines and calendars

  • Ability to prioritize competing objectives

• Regular walking throughout the day (tours being present in multiple locations)

• Sitting standing talking and visual acuity such as fits office tasks: typing documents reading computer screens etc.

• Occasional lifting of materials (reams of paper boxes of folders media equipment etc.)

ACU does not unlawfully discriminate on the basis of race color age sex disability genetic information national or ethnic origin in employment opportunities in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the universitys financial and physical assets. Therefore Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.