Communications & Events Coordinator
Communications & Events Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
We are looking for a resourceful highly organized and proactive coordinator to join Visas Global Enterprise and Corporate Affairs Communications & Events organization. Reporting to the Senior Vice President this role provides full administrative support including scheduling day-to-day and complex meetings processing expenses supporting department operations and coordinating travel. Additionally the role offers administrative support for the Vice Presidents of Global Events Global Enterprise Communications and Corporate Affairs Communications including scheduling complex meetings coordinating travel and processing expenses.
Based in Visas San Francisco office this is a unique opportunity to be part of an integrated team that is driving the adoption of our company strategy among employees protecting our reputation externally and supporting the evolution of our culture as our employees embrace new ways of working. The ideal candidate will have a strong administrative and planning background and will be looking to develop their capabilities while working in a dynamic fast-paced environment. The coordinator should be a self-motivated highly collaborative team player with strong organizational skills and the ability to proactively identify and resolve issues.
Responsibilities:
Calendar Management: Assist in the management of executive calendars including scheduling meetings securing meeting spaces setting up conference calls and arranging travel.
Logistical Coordination: Plan and manage logistics related to executive travel and executive/team meetings and events (on sites and off sites).
Expense Management: Process leaders expense reports.
Event Support: Provide support for events as needed including planning and on-site assistance.
Operations: Support operations lead in maintaining team org chart distribution lists assets library and message archives in accordance with records management requirements.
Activity Reporting: Create and maintain weekly/monthly/quarterly department reports that document team activities. Support ongoing communication with team members including compiling agendas and drafting recaps.
Business Communications: Assist with developing and updating executive memos PowerPoint presentations Excel spreadsheets creative campaigns and assets key messages and related materials as needed.
This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.
Qualifications :
Basic Qualifications:
Associate: Minimum of 6 months of work experience or a Bachelors Degree
Preferred Qualifications:
Associate: 2 or more years of work experience
Bachelors degree or equivalent
3 years of work experience working in an administrative role supporting senior leaders
Strong capabilities in Microsoft Outlook PowerPoint Word and Excel
Demonstrated experience with calendar coordination and expense management
Detail-oriented and highly organized with strong project management skills
Superior verbal and written communications skills
Outstanding problem-solving skills able to multitask and manage competing priorities
Business maturity and judgment to deal appropriately with sensitive and confidential information
Composure and clarity to interact with cross-functional teams senior management and executives
Passionate about making things better e.g. improving processes and increasing efficiency
exceptional judgment and discretion regarding information which may be confidential material and non-public
Team-oriented and diplomatic
Ability to work in a changing environment with time-sensitive assignments
Ability to work well under pressure
Resourceful self-starter who can think outside the box
A sense of humor and collaborative style
Additional Information :
Work Hours: Varies upon the needs of the department.
Travel Requirements: This position requires travel 5-10% of the time.
Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk communicate in person and by telephone frequently operate standard office equipment such as telephones and computers.
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law including the requirements of Article 49 of the San Francisco Police Code.
U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 78400.00 to 110750.00 USD per year which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge skills experience and location. In addition this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical Dental Vision 401 (k) FSA/HSA Life Insurance Paid Time Off and Wellness Program.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
