Administrative Coordinator NCS - Office of Labor Commissioner
Administrative Coordinator NCS - Office of Labor Commissioner
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$ 50797 - 61402
1 Vacancy
Job Description
THIS IS A NON-CIVIL SERVICE POSITION
SALARY RANGE: $50797.00 - $61402.00 ANNUALLY
Get to Know Us
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact both on the job and in the community while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical prescription drug dental vision optional life AD&D and FSA plans. This office also supplies wellness programs support groups and workshops. You can learn about our benefits here: SUMMARY
An Administrative Coordinator performs administrative support work involving complicated subject matters and complex procedures. Performs a variety of office administrative work using Microsoft Office Suite and other proprietary software programs. Performs accounting work. Employees in this class work a conventional workweek. Work is performed in a standard office environment. Work requires minimal physical exertion but may involve lifting moderately heavy packages and/or stacks of mail and other materials.
ESSENTIAL FUNCTIONS
- Performs a variety of tasks including maintaining files completing monthly statistical and program reports proof-reading and editing documents and coordinating mail distribution and office equipment operation maintenance and repair
Performs a variety of tasks involving grievance and arbitrations including scheduling grievance hearings; maintaining grievance and arbitration files; maintaining the grievance and arbitration spreadsheet.
Formats creates drafts reviews proofreads and edits documents prior to supervisors review.
Inventories orders and maintains a supply of office materials.
Answers office telephone.
Registers revises or cancels staff for conference(s) and seminar(s). Maintains staff membership with various business-related organizations.
Maintains appointment schedule and arranges meetings and conferences for superior; suggests and arranges alternate dates when original schedule cannot be met; notifies superior in advance of meetings and assembles correspondence files and other material for meetings.
Prepares technical and complex reports
Maintains confidential files and oversees the maintenance of other important or sensitive record systems.
Agency coordinator for Municipal Telephone Exchange. Accounting and Recordkeeping Duties:
Pays vendor invoices using the Citys accounting system.
Verifies and records payments from vendors and unions.
Contacts vendors to obtain information and correct discrepancies on invoices.
Completes journal entries using Citys accounting system.
Agency coordinator for the procurement card (PCard).
Assist with compiling data for budget.
Assists with coordinating such office services as personnel administration budget preparation and records maintenance.
Performs related work as required.
MINIMUM QUALIFICATIONS:
EDUCATION: Have an associates degree from an accredited college or university.
AND
EXPERIENCE: Three years of office or administrative support experience including two years in scheduling appointments writing correspondence and setting up meetings and agendas.
OR
EQUIVALENCY NOTES: Have an equivalent combination of education and experience. Non supervisor experience or education may not be substituted for the required supervisory experience.
LICENSES REGISTRATIONS AND CERTIFICATES: Have a valid Maryland Class C Noncommercial drivers license or an equivalent drivers license and be eligible to obtain a Baltimore City Drivers permit. PROVISIONAL DRIVERS LICENSES ARE NOT ACCEPTABLE.
NOTE: YOU MUST UPLOAD A COPY OF YOUR VALID DRIVERS LICENSE WITH THE APPLICATION AT THE TIME OF APPLYING.
**APPLICATION DEADLINE: Please submit your application no later than 12:00 AM on the closing date to be eligible for consideration. **
KNOWLEDGE SKILLS AND ABILITIES
Proficiency in the application of Microsoft Office Suite Products to produce letters reports and presentations.
Knowledge of standard business formats for correspondence narrative reports and related materials.
Knowledge of accounting procedures and standards.
Knowledge of English grammar and usage spelling punctuation and vocabulary.
Ability to communicate effectively orally and in writing.
Ability to perform arithmetic computations accurately.
Ability to maintain logs records and files.
Ability to maintain effective working relationships with others.
Ability to exercise sound judgment on a variety of matters guided by general instruction.
Ability to set priorities and complete multiple tasks accurately and efficiently.
Ability to work independently and in a collaborative team environment.
Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
Additional Information
Background Check
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.
Probation
All persons including current City employees selected for this position must complete a mandatory six-month.
Baltimore City Government is an Equal Employment Opportunity Employer and we are committed to a workplace that values diversity equity and inclusion. The City of Baltimore prohibits discrimination on the basis of race color religion age sex ancestry creed national origin disability status genetics marital status military service sexual orientation gender identity/expression or any other characteristic protected by federal state or local laws. Applicants requiring accommodation during the hiring process should contact Human Resources directly. Do not attach your request for accommodation to the application.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
Required Experience:
IC
Employment Type
Full-Time
