CTE PRINCIPAL CLERK 11 MONTH POSITION ANTICIPATED OPENING-Grant Funded
CTE PRINCIPAL CLERK 11 MONTH POSITION ANTICIPATED OPENING-Grant Funded
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$ 37004 - 41975
1 Vacancy
Job Description
PLEASE POST PLEASE POST
HAVERHILL PUBLIC SCHOOLS
HAVERHILL MASSACHUSETTS 01830
HAVERHILL PUBLIC SCHOOLS IS A DIVERSE ENVIRONMENT AND IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED CANDIDATES WILL RECEIVE CONSIDERATION
ANNOUNCEMENT OF POSITION
Title of Position: CTE PRINCIPAL CLERK 11 MONTH POSITION ANTICIPATED OPENING (Grant funded)
Work Year: 201 Days- School Year Plus (10 days after school gets out and 10 days before the school year starts)
Effective Date of Employment: Immediately
Salary:
In accordance with the Clerical Salary Scale. $37004 to $41975
Organizational Relationship Authority:
Directly responsible to the CTE Supervisor and/or his/her designee
Performance Responsibilities:
- Perform a variety of clerical tasks related to the functions of the assigned school office and/or programs.
- Answer and direct telephone calls transfer calls to the appropriate individual or department take messages and refer callers to the appropriate staff members.
- Exhibit strong communication and interpersonal skills when interacting with colleagues students administrators parents/guardians visitors and the community.
- Schedule appointments and coordinate meetings.
- Maintain and update Career and Technical Education (CTE) databases spreadsheets and related administrative systems.
- Prepare memos correspondence and reports from handwritten notes verbal directions or digital sources including updating the school webpage and calendar.
- Organize and maintain both digital and physical filing systems.
- Coordinate CTE supply purchase orders including receiving distributing and storing supplies and office materials while maintaining inventory records for office equipment and materials.
- Prepare field trip forms and arrange and manage transportation including POs and Invoices
- Complete facilities request forms for CTE-related activities and assist with setup and breakdown.
- Process media request forms for various activities and functions.
- Prepare and manage weekly payroll for CTE personnel.
- Prioritize assignments to ensure efficiency effectiveness and compliance with established deadlines.
- Monitor and track grant budget expenditures using BudgetSense and perform related financial tasks.
- Collect and manage student event funds including payments for field trips uniforms ticket sales yearbooks dances fundraisers and student fees.
- Welcome and escort CTE guests and ensure proper protocols are followed for building access.
- Set up guest Wi-Fi access as needed.
- Keep personnel records current and organized.
- Ensure an orderly and well-maintained office environment.
- Assist students with MassHire paperwork and work permits
- Maintain accurate attendance records for both students and staff.
- Schedule student appointments issue passes and coordinate student arrivals as needed.
- Work collaboratively with CTE staff to collect and process data reports and forms.
- Perform additional general duties as assigned by the CTE Supervisor or designated representative.
- Process and track staff leave requests manually and within the district database system.
- Handle confidential student and staff information with discretion ensuring compliance with policies and procedures.
- Demonstrate ethical and professional conduct in all communications and workplace interactions.
Training:
All Principal Clerks will receive the necessary training to fulfill their job duties and responsibilities effectively.
Qualifications:
- High school diploma or GED required.
- Post-secondary education training or relevant life experience preferred.
- Prior secretarial and/or clerical experience preferred.
- Excellent interpersonal and communication skills.
- Strong time management and organizational abilities.
- Experience with payroll and purchasing preferred.
- Ability to perform clerical tasks with minimal supervision.
- Self-motivated with the ability to work independently.
- Proficiency in verbal and written communication.
- Capacity to multitask effectively.
- Competence in operating standard office equipment including computers and various business machines.
Closing Date for Receipt
of Application: June 25 2025
Anticipated Start Date: August 11 2025
Applicant Tracking Posting #:
School Spring Posting #:
Address all Applications and
Letter of Intent to:
Haverhill Public Schools
Human Resource Department
4 Summer Street - Room 104
Haverhill MA 01830
An Equal Opportunity Employer
The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race color religion national origin age gender gender identity or expression sexual orientation or disability.
Required Experience:
Staff IC
Employment Type
Full-Time
