Senior Accounts Payable Specialist

The Company:

Czarnowski is one of the four studios of the Czarnowski Collective. It combines operations strategy design and fabrication to create exhibits and events that engage communities generate brand enthusiasm and educate consumers. Its been over 75 years since we opened our doors but were still not resting on our reputation or accolades. Were wondering what if... anticipating whats next and embracing our role within the Czarnowski Collective as forward-thinkers for forward-thinking brands.

Joining the Czarnowski Collective means the opportunity to be more than a number more than a job title more than a spectator. We are a collective of dreamers and thinkers doers and makersand were searching for more of the same to join the ranks.

The Purpose:

We are looking for a Senior Accounts Payable Specialist to join our growing team in our Chicago office. Your role is critical to our organizations overall success. You will ensure the accuracy of accounts payable reports maintain accurate documentation and ensure all invoices are processed for the organization. You will have the unique opportunity to work with many co-workers across the US stretching from the East to the West Coast.

The Job:

• Ensure adherence to accounts payable controls and approvals.
• Timely processing of accounts payable transactional activities along with ensuring proper expense coding.
• Utilize and manage the AP transactional support software along with ensuring agreement between this system and the ERP system.
• Weekly Payment Run Selections including Obtaining Approvals.
• Primary point of contact for suppliers
• Support in maintaining accurate vendor information and conducting annual vendor account reviews.
• Support of month-end and year-end close activities for accounts payable.
• Provide various reports associated with company disbursements and payables.
• Reconcile credit card statements and oversee related controls.
• Provide general oversight and limited supervisory support for the AP transactional group.
• Perform some cash/bank-related duties.
• Efficiently process high volumes of invoices ensuring accuracy and compliance with company policies and government regulations.
• Verify invoice details including pricing quantities and terms and reconcile discrepancies as necessary.
• Prepare and process payments via check ACH or electronic transfers adhering to payment schedules and contract terms.
• Vendor Management:
• Build and maintain strong relationships with vendors responding to inquiries and resolving issues promptly and professionally.
• Collaborate with procurement teams to ensure timely receipt of goods and services facilitating smooth invoice processing.
• Provide guidance and training to junior accounts payable staff fostering their professional development and ensuring adherence to best practices.
• Contributing to month-end close activities to facilitate timely financial reporting.
• Undertaking special projects and preparing assigned reports as directed by management.

The Person:

• Minimum of 3 years of experience in accounts payable with demonstrated progression in responsibilities.
• Strong knowledge of accounts payable and 3-way match process
• Proficiency in using accounting software and ERP systems (SAP) with advanced skills in MS Excel.
• Excellent attention to detail and accuracy in data entry and analysis.
• Strong analytical and problem-solving skills with the ability to handle complex AP issues independently.
• Ability to work under pressure meet deadlines and prioritize workload effectively.
• Effective communication and interpersonal skills with the ability to collaborate cross-functionally.
• Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.

Illinois Salary and Benefit Statement:

The salary range displayed is specifically for those potential hires who will work or reside in the state of Illinois if selected for the role. Any salary offered is determined based on internal equity internal salary ranges market data/ranges applicants skills and prior relevant experience.

Illinois Salary: $27/hour

This position is eligible for health care benefits life insurance time off benefits and participation in the Companys 401(k) plan.

What we offer:

• Medical Dental and Vision benefits effective within 30 days (or less) of your start date
• 401K matching with no vesting period (you are fully vested as of day 1)
• Generous Paid Time Off (PTO)
• Paid Holidays
• Collaborative Work Environment

Collective Culture Core Values:

We recognize that the success of our business rests with the skills and efforts of our people and in return for their contributions our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:

• We celebrate creativity curiosity innovation and imagination.
• We are humble and respectful.
• We act with honesty and integrity.
• We empower and trust one another.
• We embrace individuality and an entrepreneurial spirit.
• We champion initiatives that bolster diversity equity and inclusion.
• We prioritize safe ethical and sustainable business practices.
• We foster a culture of meritocracy - rewarding skills and abilities instead of influence.
• We always deliver.
• We dont take ourselves too seriously.

Through several existing and future initiatives Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality and more effectively champion diversity equity and inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. We dont just accept difference we honor nurture and celebrate it! All aspects of employment including the decision to hire promote discipline or discharge will be based on merit competence performance and business needs. We dont discriminate based on race religion color national origin sex/gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristics.

Required Experience:

Senior IC