Virtual Executive Assistant to the CEO
Virtual Executive Assistant to the CEO
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
We are seeking a highly proactive solutions-oriented and strategicPart-Time Executive Assistant to support a dynamic entrepreneur managing multiple businesses including a recruiting agency virtual assistance agency. The ideal candidate thrives in fast-paced start-up environments demonstrates exceptional organizational skills and is comfortable managing up and having a collaborative partnership with the executive they are supporting.
Key ResponsibilitiesAdministrative Support:
- Manage calendars appointments and meetings across multiple businesses.
- Draft proofread and edit emails documents and presentations.
- Maintain and organize files records and contact databases.
Operational Assistance:
- Coordinate tasks and workflows between the entrepreneur and team members.
- Oversee the timely completion of projects and track progress.
- Streamline operational processes to improve efficiency.
Recruitment and Onboarding:
- Assist in sourcing screening and onboarding candidates for the recruiting agency.
- Maintain a talent database and contribute to creating a positive candidate experience.
Client and Partner Relations:
- Act as a liaison between the entrepreneur and clients vendors or partners.
- Schedule and prepare materials for client meetings and presentations.
Diversity and Inclusion Advocacy:
- Ensure diverse perspectives are represented in hiring project execution and client interactions.
- Support initiatives to create an inclusive workplace environment.
Problem-Solving and Decision-Making:
- Identify challenges and propose actionable solutions to the entrepreneur.
- Anticipate needs and proactively address them before they arise.
- Proven experience as an executive assistant virtual assistant or in a similar role.
- Strong organizational and multitasking skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Proficiency in productivity tools such as Google Workspace Microsoft Office and project management platforms (e.g. ClickUp Asana or Trello).
- Demonstrated commitment to diversity equity and inclusion in professional settings.
- Ability to work independently with minimal supervision while maintaining accountability.
- High level of discretion and confidentiality.
- Experience in recruitment or human resources.
- Knowledge of virtual assistance best practices.
- Familiarity with CRM tools and talent management systems.
- Background in supporting entrepreneurs or small businesses.
- Hours: Part-time 515 hours per week to start with flexibility to accommodate varying schedules.
- Compensation: $20-$30/hour
- Terms: Part-Time W2 Employee - Ability to accrue PTO
- Location: Hybrid - Candidates located in the Houston TX area are highly preferred to meet in-person occasionally. 90% of the role will be remote. Fully remote candidates will be considered.
Required Experience:
Chief
Employment Type
Hourly
