Executive Assistant I
Executive Assistant I
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$ 41880 - 52356
1 Vacancy
Job Description
Title: Executive Assistant I
Salary Range: $41880.00 - $52356.00
Contract Term Length:12 Months
Standard Hours:37.5
Work Location:Hybrid
FLSA Status: Non-Exempt
College: KCTCS System Office
Campus Location: KCTCS System Office
Department: Administrative Services / Resource Development
Total Rewards
KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence innovation and creativity including:
- Exceptional health care vision dental coverage for you and your family
- Tuition reimbursement/waiver for you your spouse and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
The Executive Assistant I position supports all functions of the KCTCS Institutional Advancement office and many System-wide functions needed to assist the college advancement staff. Supports gift solicitation processing necessary follow-up on gifts pledges pledge payments and donor stewardship. The role also supports the KCTCS Foundation and state-wide Advancement Peer Team by planning and executing meetings and events. Takes minutes and maintains records for key meetings. Provides technical support for departmental software such as Raisers Edge Award Management and onlinegift/event pages. Cross-trained with the Associate Director of Finance and Operations and Associate Director of Data and Reporting to assist with data imports and reports needed for reconciliation of Raisers Edge with PeopleSoft Financials. Manage purchases and required documentation for departmental and KCTCS Foundation expenses. Oversee the development of and revisions to the departments standard operating procedures. Develops and maintains dashboards of important documents such as scholarships endowments foundation board membership and stewardship communications.
Positions with the KCTCS System Office located in Versailles KY are term-contract positions with the expectancy of continuance based on performance.
KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.
Job Duties:
Creates and maintains confidential KCTCS donor and prospect files; is responsible for scanning and indexing donor documents for System Office and for college gifts over $5000.00.
Works with finance and accounting staff to record donor information gifts pledges and pledge payments in Raisers Edge in compliance with segregation of duties as well as filling in for vacant college staff positions.
Backup for Omatic software to export Alumni and Employee data into Raisers Edge and to facilitate List Management processes.
Prepares communication to KCTCS and KCTCS Foundation donors. Facilitates routing of special documents to KCTCS Legal and the KCTCS President for signature.
Maintains critical documents such as contact lists operating procedures and project calendars to keep the department on track with key deadlines.
Provides administrative support to the KCTCS Foundation including taking and managing meeting minutes.
Generates BA8s for payment for the Advancement Office for noncredit card purchases including contract invoices and sponsorships. Responsible for the departmental ProCard.
Perform other duties as assigned by supervisor.
Minimum Qualifications:
Associates Degree in Information Technology Business Library Science and three (3) years of relevant experience or equivalent.
Preferred Qualifications:
Bachelors Degree in Information Technology Business Library Science and five (5) years of relevant experience or equivalent.
Additional Skills Requested:
Certification in Raisers Edge experience in fundraising or nonprofit management.
Employee Rights -Employee Polygraph Protection Act
Equal Opportunity Employer -The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Employment Type
Full-Time
