Senior Executive Assistant
Senior Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
ABOUT VAYNERX
VaynerX () is the most contemporary family of companies working together to build and grow brands. Subsidiaries include VaynerMedia Eva Nosidam Productions The Sasha Group Gallery Media Group Tingley Lane Trading VaynerSpeakers and VaynerCommerce.
ABOUT VAYNERMEDIA
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independentlyowned company was founded in 2009 by Gary Vaynerchuk and has offices in New York Los Angeles Toronto Mexico City London Amsterdam Singapore Delhi Kuala Lumpur Bangkok Tokyo and Sydney. VaynerMedia has been recognized for its work at Cannes Lions the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.
In a Nutshell
VaynerX is seeking a dynamic and strategic Senior Executive Assistant to join our team. As a key player in our organization you will serve as an indispensable partner for internal and external communications concerning our Executivelevel leaders (Global CSuite). We are looking for an individual who embodies and seamlessly integrates core competencies essential for success in this role: strategic mindset project administration stakeholder and core relationship management and business and ecosystem awareness.
The Senior Executive Assistant will perform a wide variety of administrative activities for the Global CSuite level executives while also secondarily supporting other staff members in accomplishing projects and tasks that impact the daily operations of the department.
What Youd Do:
- Efficiently manage executive priorities identify potential roadblocks calendar maintenance appointments and travel itineraries to optimize daily schedules.
- Schedule prepare materials for and attend meetings as requested by the Executive(s).
- Make travel arrangements both domestic/international including booking flights accommodations and transportation for the Executive(s) and their team members as needed.
- Be available during off hours during international travel to assist with any adjustments that may arise.
- Complete monthly expense reports with attention to detail.
- Serve as a representative for Executive(s) to facilitate crossfunctional problemsolving initiatives and collaboration while also managing document drafting proofreading and editing tasks.
- Anticipate and address communication and efficiency issues demonstrating autonomy and insightful decisionmaking.
- Act as a key driver and project lead instituting sustainable processes and partnering crossfunctionally. Take meeting minutes track action items and follow up on action plan deadlines.
- Identify and leverage relationships to create value for multiple parties showcasing keen observations and insights; acting as a seamless extension of Executive(s).
- Play a vital role as a contributor around standard operating procedures and ways of working.
- Demonstrate excellence in comprehending relevant use cases of project management and scheduling tools evaluating and recommending new resources relevant to your role.
- Exemplify knowledge regarding global capabilities products and services taking on a level of subject matter expert.
What Youve Got
- 6 years of experience supporting Executivelevel Leaders (EVP to Global CSuite) preferably in a creative agency environment
- Advanced aptitude with G Suite (Google Workspace) Slack Office 365 and Video Conferencing Software
- Ability to work independently prioritize tasks and meet deadlines with little supervision
- Able to handle sensitive and confidential information with the highest level of discretion and integrity
- Exceptional written and verbal communication skills
- Strong focus on team culture and crossfunctional work
- Comfortable receiving feedback and can adjust approach accordingly
- Creative problemsolving skills and is proactive in identifying ways to improve outcomes
- Operates with the highest level of personal integrity and ethics
- Ability to manage multiple projects at the same time with varying deadlines
- Comfort with ambiguity and proven ability to create clarity
What Weve Got:
COMPENSATION AND BENEFITS: IF APPROPRIATE INCLUDE INFORMATION ABOUT SALARY RANGE BENEFITS AND ANY OTHER INCENTIVES OR PERKS ASSOCIATED WITH THE POSITION.
Unsure if you meet the qualifications We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives skill sets background and behaviors. We encourage those who are passionate about what we do to apply!
- Exact compensation may vary based on skills experience and location.
- Employersponsored 401k with match
- Medical Dental and vision coverage
- Unlimited PTO
- Caregiver (Parental) Leave
- Health and Wellness benefits
Unsure if you meet the qualifications We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives skill sets background and behaviors. We encourage those who are passionate about what we do to apply!
- Exact compensation may vary based on skills experience and location.
- Employersponsored 401k with match
- Medical Dental and vision coverage
- Unlimited PTO
- Caregiver (Parental) Leave
- Health and Wellness benefits
Required Experience:
Senior IC
Employment Type
Full Time
