Special Assistant (NCS) - Department of Transportation

THIS IS A NONCIVIL SERVICE POSITION

POSTING DATE: 5/7/2025

SALARY RANGE: $55052.00 $66838.00 ANNUALLY

BACKGROUND CHECK

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.

PROBATION

All persons including current City employees selected for thisposition must complete a mandatory 6month probation.

SUMMARY OF POSITION

The Baltimore City Department of Transportation (BCDOT) is seeking a highly skilled and dynamic Special Assistant to serve in the Director of Transportation Office. BCDOT is responsible for the planning design building and maintenance of 2000 miles of roadways; 7 miles of interstate highways; 298 bridges and culverts; sidewalks curbing and gutters; 456 miles of alleys; 72000 streetlights; 1300 signalized intersections; and 250000 traffic and informational signs within the City of Baltimore.

ESSENTIAL FUNCTIONS

• Assure the smooth operation of the Directors office
• ManagetheDirectors calendarvetting all inquiries invitations requests
• Schedule meetings understanding priorities recurring meetingsandresolving conflicts
• Schedule conference/virtualcalls conference rooms and conference call line schedules understanding priorities recurring callsandresolving conflicts
• Arrangetravel documenting all detailsmaintainingconfirmationsandhandling cancellations
• Take telephone messages relaying information and responding to inquiriesin a timely manner
• Provide clerical assistance/finalizecorrespondence from the Director and Deputy Director
• Handle confidential assignments as requested
• Assistwith internal and external event planning as requested byDepartment seniorstaff
• Develop andmaintainfrontdesk staffing schedule
• AssistDepartmentSenior Staff Memberswith calendar scheduling
• Assiststaff with all office maintenance needs(i.e. Temperaturecontrolnecessary repairs etc.)
• Serve as first point of contact with building management includingsubmittingwork requests directly or via phone or email
• Plan and manage all Office of the Director meetings and events including monthly meetings special meetings annual retreat catering orders speaker/presenter requests staff presentation needs recording and transcription of proceedings agenda timing invoice review per diem requests parking voucher requests compiling meeting minutes posting of public notices website content management and payment of expenses as appropriate
• Oversee and coordinate internal operations ensuring efficient workflow resource allocation and alignment with the agencys mission.
• Lead special projects and highpriority initiatives on behalf of the Director including crossagency collaboration efforts.
• Manage communications ensuring clear messaging and information dissemination within the department and to external partners.
• Analyze data and reports to provide evidencebased recommendations for the Office of the Director.
• Drive a culture of innovation accountability and continuous improvement within the department.

EDUCATION AND EXPERIENCE REQUIREMENTS

EDUCATION: Have an associates degree or equivalent in Business Administration Public Administration or closely related field may be substituted for two (2) years of required experience.

AND

EXPERIENCE: Have two (2) years of increasingly responsible experience providing administrative and clerical support to an executive management level position.

Experience working with elected officials government agencies and community organizations.

LICENSES REGISTRATIONS AND CERTIFICATES:

Have a valid Maryland Class C Noncommercial drivers license or an equivalent drivers license and eligible to obtain a Baltimore City drivers permit. PROVISIONAL DRIVERS LICENSE ARE NOT ACCEPTABLE.

NOTE: YOU MUST UPLOAD A COPY OF YOUR VALID DRIVERS LICENSE WITH APPLICATION AT TIME OF APPLYING.

KNOWLEDGE SKILLS AND ABILITIES

• Ability to analyze and interpret data to inform policy and operational decisions.
• Highlevel problemsolving skills and ability to thrive in a fastpaced highpressure environment.

BENEFITS

The City of Baltimore offers a generous and competitive benefits package. You can learn about our benefits here:

City Government is an Equal Employment Opportunity Employer and we are committed to a workplace that values diversity equity and inclusion. The City of Baltimore prohibits discrimination on the basis of race color religion age sex ancestry creed national origin disability status genetics marital statusmilitary service sexual orientation gender identity/expression or any other characteristic protected by federal state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Requests for accommodations should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER