Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Provide administrative support to the Department of Facilities Operations. Sort/distribute communications organize files create and update records with accuracy and handle firm and client matters with discretion. Update coordinate plan schedule and cancel appointments meetings conference calls and video conferences. Review weekly activities and calendar. Verify meeting locations attendees and conference bridge lines. Prepare all required materials and documentation for meetings. Provide primary telephone coverage for the front desk. Answer and triage internal and external telephone calls at the front desk reception area when needed.
Duties/Responsibilities:
- Greet all guests and serve as the primary support staff for guest and employee questions.
- Contact the building management regarding any issues in the offices suite etc. (i.e. Heat A/C leaks strange odors etc.); contact cleaning services when needed for extra cleaning.
- Answer the front desk phone professionally and forward calls to appropriate parties.
- Log in guests and print out their picture; allow them to remain in the lobby seated until the staff member comes to retrieve them unless otherwise noted.
- Order supplies for the organization with approval of the Sr. Executive Assistant; monitor and check water machines if minor problems; ensure the boardroom is clean after all meetings.
- Reconcile credit card charges on credit card for the administrative team; prepare federal express forms and packages for drop off or pickup; receive mail packages and incoming deliveries and route to the appropriate persons.
Qualifications:
At least two years of experience providing administrative support
Experience providing administrative support in a management consulting firm is preferred
Possession of excellent oral and written communication skills
Associates Degree required
Other Duties as Assigned:
This position description should not be construed to imply that these requirements are the exclusive standards of the position nor will it be the sole basis for any subsequent employee evaluations.
Required Experience:
Intern
Employment Type
Part-Time
