Academic Advisor
Academic Advisor
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Job Description
Department: Col of Engineering and Computing
Classification: Education Support Spec 3
Job Category:Classified Staff
Job Type:FullTime
Work Schedule:Fulltime (1.0 FTE 40 hrs/wk)
Location: Fairfax VA
Workplace Type:Hybrid Eligible
Pay Band:04
Salary:Salary range starting mid/upper $50k commensurate with education and experience
Criminal Background Check:Yes
About the Department:
The primary purpose of the Department of Statistics is to educate undergraduate and graduate students in statistics conduct research in statistics data science and interdisciplinary research where statistics and data science matter and administer B.S. M.S. and Ph.D. programs in statistical and data science.
About the Position:
The Academic Advisor provides academic advising for all current and prospective students. They will assist undergraduate and graduate students and work with the department chair associate chairs and program directors in recruitment and retention efforts. Representing the department professionally the Advisor is a resource for university and department procedures rules and regulations as a troubleshooter and problem solver for all students. This role contributes to George Mason Universitys goals of preparing careerready graduates and improving graduation and retention rates.
While a hybrid work arrangement is negotiable the position expects work on campus four days per week.
Responsibilities:
Duties include advising undergraduate students providing administrative support to both undergrad and graduate students and program directors and coordinating related departmental events. Key responsibilities include:
Undergraduate Students Advising:
- Advises current undergraduate students in decisionmaking and developing a plan of study consistent with students interests desires and abilities;
- Assists students regarding course selection prerequisites transfer courses registration and overrides career and/or educational goals and general university rules and regulations;
- Coordinates processing of graduation applications;
- Guilds/ensures that students meet departmental requirements of degree progress;
- Acts and assists in troubleshooting and problemsolving (registration errors late schedule adjustments retroactive withdrawals etc.);
- Communicates essential academic registration information;
- Provides information on academic policies procedures and practices including working through various academic requests forms and appeals;
- Organizes and retains student records including advising notes and email exchanges;
- Escalates complex issues or situations with students to supervisor for guidance (any requests for policy exceptions or interventions that need support);
- Participates in outreach initiatives organized by the college/university; and
- Performs prerequisite checks for all STAT undergraduate courses at the beginning of each semester and verifies student eligibility for each class.
Student Affairs:
- Provides administrative support to students and faculty;
- Distributes information and assists in implementing and performing student support services tasks;
- Assists in coordination of efforts to organize departmental functions for students including events such as orientation or facultystudent advising meetings;
- Participates in universitywide programs and events related to undergraduate students such as admissions orientation advising graduation and other social and networking events;
- Acts as a liaison between students faculty management and administrative agents to explain programs and university rules and regulations;
- Assists and performs oversight of operations related to student records graduation and student recruitment functions;
- Communicates with students faculty and administrators via email and other means to address inquiries and foster student success;
- Updates advising materials (printed and online) before each catalog year;
- Creates sample schedules transfer guides and degree worksheets for different student populations;
- Tracks potential graduate students by maintaining a list of BAM students or undergraduates interested in MS/PhD programs and identifying excellent candidates;
- Provides BAM student advising and transition support offering course selection guidance tracking progress and assisting with curriculum or advising needs in collaboration with faculty; and
- Assists with prospective student inquiries related to application processes; and
- Organizes regular outreach campaigns to reach out to students proactively.
Other Related Duties:
- Serves on committees and other projects as assigned and as needed;
- Participates in universitywide advising training and ongoing professional development including IT training; and
- Utilizes the university platform for tracking and reporting student interactions and making referrals.
Required Qualifications:
- High school diploma or equivalent;
- Experience or demonstrated knowledge in one or more of the following areas: academic advising success coaching counseling orientation disability services career services student involvement and student responsibilities;
- Experience serving leading or supporting diverse student populations;
- Experience with computer data entry email and Microsoft Office suite including Outlook Word PowerPoint Excel and Forms.
- Excellent verbal and written communication organizational and outreach skills;
- Strong interpersonal skills and professionalism in communicating with faculty staff students visiting students families and public;
- Conflict resolution skills;
- Ability to meet deadlines working accurately and quickly with attention to detail and being able to manage multiple programs and projects simultaneously;
- Ability to provide strong customer service;
- Ability to work with a diverse population of students faculty and staff;
- Proven ability to work collaboratively and to learn new things;
- Comfortable with technology;
- Adaptive and Responsible; and
- Flexibility to work some evening and weekend hours as needed for Orientation and Admissions events is a position requirement.
Preferred Qualifications:
- Bachelors degree in higher education college student personnel counseling or related field; or the equivalent combination of education and experience;
- Prior experience working in a higher education setting;
- Prior experience in working or studying with STEM students;
- Experience with leadership communication program development and administrative activities;
- Experience with educational database management systems;
- Knowledge and experience in assisting students in a college setting in academic advising/support; and
- Strong working knowledge of student transitional issues.
Instructions to Applicants:
For full consideration applicants must apply for theAcademic Advisor at and submit the online application to include three professional references with contact information and provide a cover letter and resume.Feel free to add another document that testifies your qualifications listed in your resume (optional).
Review of applications will continue until the position is filled.
Posting Open Date: April 16 2025
For Full Consideration Apply by: May 1 2025
Open Until Filled:Yes
A Force for Innovation in the Heart of Northern Virginias Technology Corridor
About the College
The College of Engineering and Computing (CEC) at George Mason University is a fastgrowing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education the CEC enrolled a record high of 10933 students in fall 2023. The college has 34 undergraduate masters and doctoral degree programs including several firstinthenation offerings. Of its 320 fulltime faculty 93 are tenured 77 are tenuretrack 90 are term faculty and 60 are research faculty. As part of a nationally ranked research university CEC research teams expended $65 million in sponsored research awards in the past year and had projects with over $119 million in current and anticipated awards. The college stands out for its leading research in areas such as artificial intelligence data analytics engineering cybersecurity engineering biomedical imaging and devices healthcare autonomous systems 5G/Next G communications systems architecture computational biomedicine advanced materials and manufacturing sustainable infrastructure and more. The college encourages and supports multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.
About the University and the Region
George Mason University is the largest and most diverse public research university in Virginia with an enrollment of more than 40000 students studying in over 200 degree programs. Mason is an innovative entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. The university has campuses in Fairfax Arlington and Prince William County. Its proximity to Washington D.C. provides unmatched geographical access to federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of hightech firms in the nation providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system.
About the Future
In conjunction with Amazons decision to establish a second headquarters in Northern Virginia the Commonwealth of Virginia announced a multiyear plan to invest in the growth of degree programs in computing. As a result Mason has committed to accelerate its plans to grow its capacity in computing and hightech fields. Among the universitys exciting initiatives are the launch of the Institute for Digital Innovationa university think tank and incubator to serve the digital economyand the expansion of Mason Square home to its Arlington facilities. In 2025 Fuse a new 355000 square foot building will open to students faculty and research teams. This netzero facility will house the Institute for Digital Innovation stateof theart classrooms labs and collaborative spaces. It will also include retail space and leasing opportunities for local businesses. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the universitys already leading national position in computing and related areas.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
